Summary

We are seeking an Administrative Coordinator within the fields of HR, Health and Safety, and Bookkeeping.

Responsibilities:

Human Resources:

· Recruitment and onboarding process (including training) for new hires.

· Ensure new hire information packages are complete and accurate.

· Conduct pre-employment screening and prepare offers for new hires.

· Assist in the implementation of policies, programs, and procedures.

· Maintain accurate and up-to-date digital employee files within SiteDocs, Sharepoint and BuilderTrend

· Support management in handling employee matters.

· Verify adherence with Company Policies.

Health and Safety Coordination:

· Serve as the main point of contact for Health and Safety requirements, following established processes and timelines for inspections, reports, member of the Joint Health & Safety committee, facilitating monthly safety meetings and inspections.

· Primary contact with the Workplace Safety and Insurance Board (WSIB)

· Administrative leader of Vision's participation in the Health and Safety Excellence Program (HSEP)

Bookkeeping Responsibilities:

· Assist with receipt and invoice management in software and sync to QuickBooks for accounts receivable and accounts payable by the accountant.

· Assist in creating client invoices in project software each month.

· Assist with reviewing and adjusting time tracking each day to ensure proper client invoicing and sync to QuickBooks for completion of payroll by accountant.

· Utilize budget/project/expense tracking software related to project administration/management.

· Perform clerical duties including electronic filing, data entry, and online document management.

Qualifications:

· HR certificate or Bookkeeping certificate preferred.

· 1-2 years’ experience working in a similar role.

· Must possess strong organization, evaluation, and problem-solving skills.

· Must be able to communicate effectively in writing and verbally.

· Highly motivated with good communication skills, team oriented and able to work independently.

· Adaptable and flexible while effectively prioritizing multiple demands.

· Detail-oriented with excellent organizational and time-management skills.

· Proficient in all computer skills, including Word, Excel, Access, & PowerPoint

· Fluent in English – spoken and written.

Hours: 20-25hrs a week, flexible schedule

Work Location: In-office for the first 3 months, remote work flexibility is available once probation is complete.

Wage: $23-$28 /hr

If you are passionate about human resources, eager to learn and positively contribute to our organization, we invite you to apply for this role!

We thank all applicants for their interest in exploring employment opportunities with Vision Contracting LTD; however, only those selected for an interview will be contacted.

Job Type: Part-time

Pay: $23.00-$28.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Company events
• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application deadline: 2025-07-15
Expected start date: 2025-07-16