Overview

We are seeking a detail-oriented and organized Accounting Clerk to join our finance team. The ideal candidate will play a crucial role in maintaining accurate financial records and ensuring the smooth operation of our accounting processes. This position requires proficiency in accounting software and strong analytical skills to support various financial tasks.

Duties & Responsibilities

Priority 1 – Accounts Receivable: 75% of Time

To ensure accurate invoicing of customers and timely receipt of payments from customers

· Prepare, review, edit (if necessary), obtain approval of and send invoices

· Track and record collection of customer payments in Collections task planner

· Investigate, follow up and resolve dated and disputed invoices

· Reconcile discrepancies

· Maintain Customer records

· Accounts Receivable filing

· Manage invoicing in Customer AP Portal, if applicable

· Record credit card receipts in Sage

· Send monthly Customer Statements

· Credit application processing

Priority 2 - Accounts Payable: 20% of Time

To facilitate the timely and accurate payments to suppliers to ensure our credibility and integrity is maintained by receiving, recording and paying supplier invoices and ensuring reconciliation of differences, if any.

· Receive and review supplier invoices for reasonability, accuracy and legitimacy

· Gather invoices linked to a purchase order and match to receiving documents

· Invoice in MISys

· Close completed invoices in MISys

· Record invoices not linked to a purchase order after review and validation

· Reconcile any discrepancies or errors and facilitate correction by supplier, when necessary

· Scrutinize freight invoices for accuracy and ensure charges are reflected in customer billing

· Maintain Supplier records

· Request and collect Supplier EFT information

· Accounts Payable filing

· Compare/confirm Supplier account balances to Customer Statements

· Provide Controller with weekly payables – freight, brokerage, utilities, employee expenses, payables due within the following week

Requirements

Education/Certifications:

· Post-secondary certification or diploma in Accounting, Finance, Business Administration or a related field is required

Experience:

· 2-4 years of experience in Accounts Receivable and Accounts Payable

· Must be able to pass a background check

Skills & Abilities

• General experience in an office setting: ability to use office equipment (calculator, fax machine, copier, scanner, personal computer, printer)

· Knowledge of Excel, Word, Outlook, Teams and Sage software

· Looks for ways to improve processes and/or to be proactive to avoid errors

· Detail-oriented, orderly, organized

• Ability to recognize and investigate errors

· Excellent verbal and written communication skills with exceptional telephone etiquette

• Ability to work independently and collaboratively with other departments and external parties