About the role
Homes by Avi Group of Companies is seeking a creative, motivated, and highly collaborative individual to join our team as a Construction Administrator. Homes by Avi has been building family homes since 1978, with home building divisions in Calgary and Edmonton.
Construction Administrator
You will work directly under the leadership of the Administration Manager to support the construction, management, and departmental teams of the Calgary division. The Construction Administrator also relies on effective communication with external resources and consultants.
Who you are:
You are an individual who is highly organized, exceptionally efficient and has a positive, flexible, “can-do” attitude. Providing exceptional customer service to both your internal and external customers is effortlessness.
You are a natural administrator, able to work in a fast-paced environment, and eager to lend a hand, or step up to a challenge. Your intuition is on point, and you can foresee what the next steps are, and initiate actions before they come across your desk.
You have an extensive and well-rounded knowledge of Microsoft Office products and the ability to pivot from task to task while balancing ever-changing priorities.
You are an individual who is self-motivated, focused, and works well independently while providing administrative support to the construction team and management.
You are an articulate communicator in both your written and verbal correspondence, equally professional and detailed.
What You Will Do:
- Apply for all permit and utility applications for all Calgary divisions
- Ensure construction documentation is distributed in a timely fashion to construction staff and trade partners
- Liaison between office departments and external resources (engineers, surveyors etc.) to maximize efficient communication and production
- Coordinate all job releases to the construction team and have good knowledge of the production schedule
- Update internal software systems to ensure accurate production scheduling
- Utilize tracking reports and ensure a high degree of accuracy
- Reconciling, coding & distributing applicable construction invoices
- Primary reception relief coverage
Your Qualifications – The Must Have’s
- 2+ years of professional experience in an administrative role
- Valid driver’s license and vehicle
- Excellent written and verbal communication skills
- Ability to manage high priority/urgent requests, adapt to changing priorities
- Tech savvy, with intermediate to advanced experience with Microsoft Office products
- Ability to independently manage multiple deadlines and various projects
- Experience working directly with construction teams and management
- Self-motivator with strong organizational and intra-personal skills
- Exceptionally attentive to task and detail
Additional Skills – The Nice to Have’s
- Experience in the residential construction industry
Skills
Preferred
- Team Player
- Manual Dexterity
- Attention to Detail
Behaviors
Preferred
- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred
- Self-Starter: Inspired to perform without outside help
About Homes By Avi
As an innovator in the Calgary home building industry since 1978, Homes by Avi continually positions itself in the most desirable communities, while introducing new home product lines that work for today’s families.
About the role
Homes by Avi Group of Companies is seeking a creative, motivated, and highly collaborative individual to join our team as a Construction Administrator. Homes by Avi has been building family homes since 1978, with home building divisions in Calgary and Edmonton.
Construction Administrator
You will work directly under the leadership of the Administration Manager to support the construction, management, and departmental teams of the Calgary division. The Construction Administrator also relies on effective communication with external resources and consultants.
Who you are:
You are an individual who is highly organized, exceptionally efficient and has a positive, flexible, “can-do” attitude. Providing exceptional customer service to both your internal and external customers is effortlessness.
You are a natural administrator, able to work in a fast-paced environment, and eager to lend a hand, or step up to a challenge. Your intuition is on point, and you can foresee what the next steps are, and initiate actions before they come across your desk.
You have an extensive and well-rounded knowledge of Microsoft Office products and the ability to pivot from task to task while balancing ever-changing priorities.
You are an individual who is self-motivated, focused, and works well independently while providing administrative support to the construction team and management.
You are an articulate communicator in both your written and verbal correspondence, equally professional and detailed.
What You Will Do:
- Apply for all permit and utility applications for all Calgary divisions
- Ensure construction documentation is distributed in a timely fashion to construction staff and trade partners
- Liaison between office departments and external resources (engineers, surveyors etc.) to maximize efficient communication and production
- Coordinate all job releases to the construction team and have good knowledge of the production schedule
- Update internal software systems to ensure accurate production scheduling
- Utilize tracking reports and ensure a high degree of accuracy
- Reconciling, coding & distributing applicable construction invoices
- Primary reception relief coverage
Your Qualifications – The Must Have’s
- 2+ years of professional experience in an administrative role
- Valid driver’s license and vehicle
- Excellent written and verbal communication skills
- Ability to manage high priority/urgent requests, adapt to changing priorities
- Tech savvy, with intermediate to advanced experience with Microsoft Office products
- Ability to independently manage multiple deadlines and various projects
- Experience working directly with construction teams and management
- Self-motivator with strong organizational and intra-personal skills
- Exceptionally attentive to task and detail
Additional Skills – The Nice to Have’s
- Experience in the residential construction industry
Skills
Preferred
- Team Player
- Manual Dexterity
- Attention to Detail
Behaviors
Preferred
- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred
- Self-Starter: Inspired to perform without outside help
About Homes By Avi
As an innovator in the Calgary home building industry since 1978, Homes by Avi continually positions itself in the most desirable communities, while introducing new home product lines that work for today’s families.