Internal Posting:  This is an internal posting only for the benefit of existing BCGEU members and is posted in accordance with the current collective agreement.  

The Regional District of Okanagan-Similkameen is currently recruiting for a dynamic and service-oriented Clerk to join the Public Works team.

This regular, full-time Clerk position performs a variety of routine administrative functions in support of the operations, services, programs and activities of the Public Works branch. This newly created position plays a vital role in delivering exceptional front-line service and administrative support to both the division and the organization as a whole.

Key Responsibilities:

• Serves as initial contact for clients and respond to general inquiries.

• Assists the public by providing general information and assistance with applicable processes, procedures, bylaws, codes, legislation, and regulations and / or direct to the appropriate departments.

• Provides clerical assistance and produces routine correspondence, reports, forms, contracts, agreements, advertising, mail outs, bulletins, surveys, spreadsheets and presentations, etc.

• Maintains accurate and current information in manual and electronic bring-forward systems and keeps department staff informed of important items requiring attention.

• Coordinates and implements department specific projects and assignments.

• Implements, processes and maintains records in accordance with the internal records management systems, both paper and electronic, to ensure efficient storage and effective retrieval.

• Processes and distributes correspondence, mail, and courier requests.

• Operates a multi-line phone system.

• Receives and reviews department specific documentation for completeness (applications, permits, plans, contract paperwork, etc.) and accepts and directs payments where applicable.

• Administers staff safety check in / check out program.

• Administers identification card system and maintains visitor log.

• Dispatches First Aid Attendants as required.

• Creates and updates various master lists and documents.

• Coordinates bookings for meeting rooms, arranges food services, room set up, equipment sign-out, etc.

• Organizes events, tradeshows, and ceremonies.

• Maintains departmental webpages.

• Maintains and orders business cards, name plates, stationery, janitorial, office and safety supplies, and arranges office equipment service as required.

• Provides back-up to other positions as required.

• Performs other duties as required.

Qualifications:

• Secondary school graduation in addition to an administrative/secretarial training at a recognized institution, or an equivalent combination of education and experience.

• A minimum of one (1) year related experience and knowledge of general office procedures.

• Keyboarding speed of 50 wpm.

• Ability to operate a multi-line phone system.

• Demonstrated computer skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Experience working with the public and providing customer service.

• Ability to work on a number of concurrent tasks with deadlines pressures.

• Ability to compose and type routine correspondence and proofread for grammar, spelling, and punctuation with a high degree of accuracy.

• Good organizational skills.

• Local government experience is an asset.

• Understanding of government records management and electronic data management systems is an asset.

• Ability to work evenings and weekends as required.

This regular, full-time position is included in the BCGEU bargaining unit.  The hourly wage for the position is $33.25, plus includes an attractive benefits package.

Application Deadline:

4:00 p.m.

July 17, 2025

To apply please scroll down:

https://scouterecruit.net/jobs/INT2536