If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Fleet Maintenance Assistant (FMA), you will provide a variety of administrative support services to Fleet Maintenance leadership and operations. Primary duties include:

• Schedules meetings, coordinates attendee calendars, books, sets up, and cleans up boardrooms after use.
• Prepares interview packages, pre-requisite information, and files related paperwork.
• Coordinates event requirements such as booking facilities and arranging catering.
• Updates content of policies and procedures provided by Fleet Maintenance leaders.
• Enters and updates work order information into the computerized maintenance management system (M5) including warranty information, uploading certificates, entering costing and updating other applicable fields.
• Liaises with Accounts Payable, Human Resources and Procurement Services to resolve purchase order, purchase requisition, payroll and invoice payment issues.
• Maintains waste & recycling documentation, gathering recycle dockets and reconciling with recycle reports.
• Facilitates notifying employees with expiring CVIP licenses and supports processing and renewal of their licenses, liaising between employee and Alberta Transportation.

Qualifications

• A completed 1 year certificate in Business Administration or related discipline.
• At least 3 years of experience in an administrative role.
• Intermediate knowledge of Microsoft office (Word, Power Point, Excel, Outlook), M5, Livelink, and Peoplesoft is required.
• Possess excellent customer service skills which demonstrate tact and courtesy when dealing with the public.
• Effective communication skills and well-developed decision-making skills.
• A proven team player and the ability to work independently.

Pre-employment Requirements

• Applicants will be tested for appropriate skills.
• Successful applicants must provide proof of qualifications.

Union: CUPE Local 38

Business Unit: Fleet and Inventory

Position Type: 1 Permanent

Location: 655R 25 Ave SE

Compensation: Pay Grade 6 $33.29 - 44.52 per hour

Days of Work: This position typically works a 5 day

work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35-hour work week

Audience: Internal/External

Apply By: June 23, 2025

Job ID #: 312219