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St. James Cathedral Toronto logo

Bookkeeper

Toronto, Ontario
Mid Level
full_time

Top Benefits

Generous benefits (vision and dental)
Pension plan

About the role

The Cathedral Church of St. James

Position: Bookkeeper

Reports to: Executive Director

Summary

The Bookkeeper is responsible for accurately managing and recording daily financial transactions, including processing invoices and recording donations. The Bookkeeper also manages payroll, pension, and benefits administration and assists with event-related billing and receivables. This role supports the Accountant and the Executive Director in exercising internal control, financial reporting, and annual audit.

Key Responsibilities

Accounting

·       Process invoices for payment, ensuring proper approvals and accuracy.

·       Prepare cheques and direct deposit batches for signature and ensure timely distribution.

·       Record and reconcile all donation receipts with the donation management.

·       Manage pre-authorized debit and credit donations.

·       Oversee offering counts and maintain the volunteer counter schedule.

·       Make timely bank deposits and monitor banking activity.

·       Prepare monthly bank reconciliations for review.

·       Reconcile trial balances for accounts payable (AP) and accounts receivable (AR).

·       Reconcile and allocate credit card expenses accurately.

·       Post month-end journal entries, including adjustments and accruals.

·       Generate financial statements and reports as assigned.

·       Support the annual audit by preparing year-end AP, AR, and payroll schedules and providing documentation.

Payroll

·       Review departmental timesheets and process bi-monthly payroll using ADP.

·       Reconcile monthly WSIB, EHT, and pension contributions; prepare and administer related disbursements.

·       Manage employee enrolment and termination in pension and benefits plans.

·       Liaise with the Pension Office and support staff with related inquiries.

·       Record payroll journal entries and accruals.

·       Reconcile year-end compensation and prepare T4 statements and payroll audit schedules.

Event Invoicing and Payment Tracking

·       Collaborate with the events department to ensure accurate and timely client billing.

·       Reconcile event payments with the AR subledger.

·       Follow up on outstanding payments in accordance with contracts.

Other Duties

·       Perform other duties as assigned.

Qualifications

·       Post-secondary diploma in accounting, business, finance, or equivalent.

·       Minimum of 3 years of relevant accounting experience.

·       High proficiency in QuickBooks, Microsoft 365 (Excel, Word, Teams),

·       Experience using ADP Payroll, SAP Concur, Expensify or equivalent.

·       Prior work experience in a Canadian charity is preferred.

·       Strong communication skills across all organizational levels.

·       Excellent attention to detail, time management, and confidentiality.

Working Conditions

· This is an in-person, on-site, full-time position.

·       Manual dexterity required for computer use.

·       Flexibility to work extended hours during peak periods (e.g., year-end).

Compensation

·       This is a salaried position with generous benefits (vision and dental) and a pension plan.

To apply, please email your resume and cover letter to HumanResources@stjamescathedral.ca. Only selected candidates will be contacted.

About St. James Cathedral Toronto

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