Company Overview

Visual-Eyes is a leading practice management software provider for the eye care industry in Canada. With over 25 years in business, we are dedicated to streamlining business processes for our clients and acting as partners in their journey to success. We are seeking an Administrative Assistant to join our Red Deer team.

What We Offer

• Full health benefits
• Group RRSPs
• Monthly fun staff events
• A relaxed corporate atmosphere (jeans are acceptable)
• The chance to work with a group of driven and talented individuals
• An exceptional opportunity to gain diverse experience across various types of companies and be involved in aspects of small business operations

Job Overview

Reporting to the Lead Office Administrator, the Administrative Assistant will provide support to an office of approximately 33 employees, including an existing admin team of four. This role involves supporting other companies under common ownership and performing various projects and assignments as required.

Key Responsibility Areas

• Research details for various company projects to support in decision-making.
• Facilitate project implementation and monitoring.
• Edit/proof various written content.
• Help compose and edit our monthly newsletter.
• Update and maintain select company websites.
• Implement and maintain contracts with our clients.
• Coordinate travel arrangements for trainings and trade shows.
• Provide remote admin vacation coverage for our trucking logistics company - building loads into our app and document control.
• Match receipts to credit card statements.
• Aid the OH&S committee by taking meeting minutes and completing tasks that arise.
• Professionally answer multi-business phone lines, directing calls as needed.
• Additional duties as required.

Requirements

• Ability to thrive in a fast-paced, multi-company office environment.
• Exceptional attention to detail.
• Flexibility to adapt quickly to changing priorities.
• Excellent customer service and phone skills.
• High typing accuracy.
• Experience with Asana and Wordpress an asset.
• Class 5 driver's license and access to a personal vehicle.
• Positive attitude and strong work ethic (training can be provided for other skills).

To learn more about us, please visit: www.visual-eyes.ca

This role is in-office Monday to Friday, 8am - 5pm with an hour for lunch.

Please apply to this ad with a cover letter and resume.

*We thank all candidates who apply, however, only those considered for an interview will be contacted.

**We have a scent free office.

Job Types: Full-time, Permanent

Pay: $18.63-$21.60 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Red Deer, AB T4P 1A3: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

• Driver's Licence (required)

Work Location: In person