Position: Legal Administrative Assistant

Type: Full-Time

About Employer

We are a boutique family law firm operated from a convenient location in Vancouver. We are committed to providing clients the best service possible and help them navigate the process of separation/divorce with dedication and professionalism. Our lawyers work to neutralize the stress of the legal process. We take pride in our client care and the respectful and collegial work environment that we create. This is a place where you can learn, grow, and enjoy work-life balance. We are looking for a suitable candidate who can assist and support our lawyers with their files and help with administrative and legal work. We encourage you to apply if you are a trained legal administrative assistant or an LAA in training who is eager to learn and ready to help.

Employer Website

https://www.westsidefamilylaw.ca

Responsibilities

• Answering telephone calls and responding to email inquiries
• Conducting conflict check
• Scheduling potential clients for consultations with lawyers
• Greeting clients
• Preliminary drafting of correspondence and legal documents
• Managing and scheduling court dates and appointments
• Assisting lawyers and team in court-related matters, including but not limited to preparing application records, books of authority, and other court materials
• Assisting lawyers in corresponding with opposing parties and opposing counsel
• Contacting third-party professionals and appraisers for service-related information
• Organizing and maintaining electronic/physical files and keeping track of incoming/outgoing documents and communications
• Daily bookkeeping, such as processing client payments and posting disbursements to client accounts
• Creating and following office workflow procedures, including file opening and closing
• Monitoring and procuring office supplies
• Supporting lawyers and other team members with logistical matters and various administrative tasks, including menial tasks in and out of the office
• Organizing and attending to mailing and courier
• Coverage for receptionist's duties

Minimum Qualification

• Must be fluent in written and oral English
• Post-secondary diplomas/certificates/degrees or equivalent experience
• Two years of experience in a legal administrative assistant's position
• MS Office skills (high proficiency in Outlook, Word and Excel)
• PDF skills
• Must be authorized to work in Canada

Nice to Have But Not Required

• Fluency in Mandarin or another language
• Experience in family law or civil litigation
• Experience with ESILaw/Unity Accounting

Salary: Commensurate with experience

Expected start date: Immediately or 2025-Jul-14

Job Type: Full-time

Pay: From $45,000.00 per year

Additional pay:

• Overtime pay

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Application question(s):

• Have you received legal administration assistant training?
• How many employers have you worked with in the past, including the current one?

Experience:

• Law Office: 2 years (preferred)

Work Location: In person

Expected start date: 2025-07-14