Title: Research Coordinator

Department: Cancer Clinical Research

Hours of Work: Full-Time Position

Day Shifts: 0830-1630

Pay Band: Band-N $30.97-$34.32

Union: CUPE

Location: Kingston General Hospital Site

Please note, this posting identifies the current shifts that apply to the position control number. However, this does not guarantee the permanence of the shift time or work assignment for the position. The Hospital reserves its Management Rights under the CUPE Collective Agreement to make changes to shift time and work assignment as it deems necessary.

DESCRIPTION:

The Research Coordinator (RC) will be responsible for non-interventional type research studies (not limited to registry, questionnaire, blood/tissue collection and/or pragmatic trials), phase II studies with non drug interventions (including but not limited to surgical, radiation therapy and biomarker driven treatment studies) and any phase III/IV interventional clinical trials in collaboration with research teams. Primary function involves obtaining all necessary approvals for the research studies or PhIII/PhIV clinical trials and recruiting, consenting, conducting study visits, entering data/query and any other research/trial related duty assigned to ensure that the research is conducted efficiently, accurately and in compliance with applicable policies, procedures and regulations.

Within this role the employee is accountable for contributing to the delivery of the Kingston Health Sciences Centre (KHSC) strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

DUTIES & RESPONSIBILITIES:

• Prepare, submit and maintain study documents for non-interventional type research studies (not limited to registry, questionnaire, blood/tissue collection and/or pragmatic trials), phase II studies with non drug interventions (including but not limited to surgical, radiation therapy and biomarker driven treatment studies) and any phase III/IV interventional clinical trials, in collaboration with research teams within specific time lines, e.g. protocols and necessary documentation to the Research Ethics Board.

• Develops recruitment strategies based on specific research study requirements. Screens, recruits, consents, registers, conducts study visits and liaise with internal and external customers to ensure study specific tests/procedures are completed according to the study. Processes study subject laboratory samples for storage and shipping to central labs. Maintains accurate study worksheets and source documents of subjects from commencement to completion of study. Ensures study participants are kept apprised of progress and processes throughout study.

• Liaise with internal and external customers to obtain information and data (e.g. ensure all required tests for follow-up cases are ordered and completed; liaise with research team members, administrative and clinical staff to ensure necessary scans, biopsies etc. are booked and documented in the clinical chart; contact outside health professionals (i.e. family doctors, surgeon) and organizations to obtain information on test(s) results, side effects, or status of the patient as needed).

• Review of clinical charts in order to abstract required data including test results and medical reports to complete and submit case report forms in timely manner and respond to data query letters from external agencies on previously completed documentation.

• Provide a variety of administrative and clerical support services, including but not limited to general office coordination, prepare for monitoring, audit and inspection visits and assist to maintain research database and intranet/website. Prepare trial specific and patient clinical trial files as required. Assist in generating summaries for recoverable expenses associated with research projects.

• The Employee will adhere to the worker responsibilities as set out in the Occupational Health & Safety Act, hospital safety policies, and dept/unit established procedures at all times. Where possible, take corrective action to address a hazard, otherwise report the unresolved hazard, dangerous circumstance, unsafe situation to self, other co-workers or the community, to their supervisor. Should the employee suffer a workplace injury or illness, he/she will advise their supervisor; actively participate in identifying and resolving the underlying cause(s), and participates in early and safe return to work as per Workplace Safety & Insurance Act.

• Understands and is familiar with all pertinent KHSC policies and procedures including those relating to workplace conduct. Complies with the KHSC Commitment to uphold the Workplace Conduct and Reporting of Inappropriate Conduct policy and behaves in a manner that is consistent with the guiding principles and expectations.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the job.

BASIC QUALIFICATIONS:

• General Science degree (i.e. B.Sc.) or equivalent combination of education and experience. Successful applicant must complete Good Clinical Practice (GCP) certification and recertification as required.

• A minimum of 3 years research experience in the last 5 years.

• Knowledge of IATA shipping regulations and basic laboratory procedures an asset.

• Proficiency in Medical terminology.

• Demonstrated computer proficiency with Windows based applications, including Keyboarding of 40 wpm on test, Word (Level 1), Excel (Level 1), Internet Explorer and Outlook.

• Demonstrated knowledge of clinical charting and health record systems Demonstrated ability to work independently with minimal supervision Excellent organizational skills with ability to set priorities appropriately.

• Ability to manage and complete work in a multi-task, multidisciplinary area, and fast-paced environment.

• Excellent interpersonal skills and demonstrated ability to communicate effectively, courteously, and tactfully and cope with emotional situations Ability to provide high attention to detail to ensure accuracy and adherence to operating procedure requirements including meeting multiple deadlines as specified.

• Proven ability to attend work regularly.

• Satisfactory criminal reference check and vulnerable sector search required.

PHYSICAL REQUIREMENTS:

The applicant must be able to meet the physical requirements of the position.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.

We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.