Office Administrative Assistant

Downtown Vancouver $50,000/year

Smythe LLP is currently seeking a highly organized, detail-oriented, and team-focused Office Administrative Assistant to support the day-to-day operations of our Vancouver office. This role provides critical clerical, secretarial, and administrative services to ensure the smooth functioning of the firm and an exceptional experience for our clients and team members.

About Smythe LLP

Smythe LLP is a leading professional services firm with offices in Vancouver, Langley, and Nanaimo. Since 1980, we’ve been helping clients throughout British Columbia, across Canada, and beyond with their accounting, assurance, taxation, insolvency, and advisory needs.

Our clients include private, public, family-owned, and not-for-profit organizations across a wide range of industries. As a proud member of Allinial Global, one of the largest international accounting networks, Smythe combines local knowledge with global reach.

Our team of 200+ professionals and support staff work together with purpose—to build meaningful connections, provide expertise, and deliver lasting value to our clients.

The Opportunity

In this role, you will be a key member of the Office Services team, providing front-line support to clients and staff alike. You’ll contribute to a wide range of tasks including reception, document preparation, office administration, and partner support.

This is an excellent opportunity for someone who enjoys variety, excels at multitasking, and thrives in a collaborative environment.

Key Responsibilities

Reception

• Answer general inquiries in a professional and courteous manner
• Direct calls and visitors to appropriate staff members
• Respond to general information requests accurately and efficiently
• Greet clients, suppliers, and visitors in a friendly, professional manner

Office Administration

• Prepare reports, memos, documents, and presentations using Microsoft Office
• Sort, distribute, and send mail, faxes, and courier packages
• Ensure office equipment is regularly maintained, and vendor lists updated
• Manage general email and voicemail inboxes, forwarding items as needed
• Order, receive, and maintain office supply inventory
• Maintain electronic and paper filing systems according to procedures
• Update internal databases and back up files regularly
• Provide administrative support to management and staff
• Coordinate catering arrangements for meetings, and support Firm events
• Support Administrative team with general and seasonal tasks
• Ensure timely communication and document delivery to leadership

What We’re Looking For

Education & Experience

• High school diploma required
• Post-secondary education in business, office administration, or computer applications is an asset
• 2-3 years of experience in an administrative or office setting
• Previous experience in a professional services firm is preferred
• First Aid certification an asset

Skills & Attributes

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Ability to prioritize tasks and manage multiple deadlines
• Comfortable working independently and as part of a team
• Strong attention to detail and a proactive approach to problem-solving

Working Conditions

• Full-time role (37.5 hours/week), Monday to Friday
• Occasional overtime may be required based on business needs
• Work is performed in an office environment

What Smythe Offers

At Smythe, we offer a competitive salary and benefits package that reflects our commitment to our team’s growth and success. We invest in professional development and foster a supportive, inclusive, and forward-thinking work culture.

Our firm values collaboration, integrity, and lasting relationships—with clients and colleagues alike. Learn more about what it’s like to work with us by visiting www.smythecpa.com and following us on Instagram @lifeatsmythe and LinkedIn @Smythe LLP .