Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections. Each employee is a part of what makes us unique on the market: agile and dedicated.

Time Type:

Regular Temporary (Fixed Term)

Job Description :

POSITION SUMMARY:

In accordance with established procedures, policies, and available tools, the incumbent is responsible for providing administrative assistance to the Ontario Governance team. Processing and tracking of invoices, capital, and operating expenditures of various projects for Network Market Expansion teams. In addition, the incumbent will be responsible for the coordination of various processes in liaison with the Finance and Accounting Departments

KEY RESPONSIBILITIES

• Daily invoice validations and continually monitor project invoices via the inbox/tasks for Supplier invoices. Forward the invoices to the responsible staff for review, corrections, and obtain approval. Enter all invoices on the tracking sheet.
• Generate weekly reports on invoice processing to show trend analysis. (Outstanding invoices, data cleaning, & invoice approval performance)
• Perform follow-up calls with staff and contractors for outstanding or rejected invoices.
• Complete invoice receiving when required.
• Manage the Dropship process daily by processing invoices, receiving & tracking.
• Scrutinize invoicing related to Change Request processing and advise the Governance Manager when accepted practice has been breached for further investigation for potential fraudulent activity.
• Provide support to Network Market Expansion and Network Maintenance administrators, as required for vacations, year-end, or as needed.
• Extract a monthly report to review completed jobs by contractors to identify any pending/missing invoices for submission and payment.
• Prepare and enter Governance project information into Workday. Create purchase requisitions and internal requisitions. Track expenditures for all projects for under/over budget expenditures.
• Assist in the preparation and tracking of the capital project budgets.
• Support the legal department with ground-level details required for litigation claims. Gather ticket details, project information, and search activities performed by Cogeco and Contractors at the corresponding address as far back as the last 5 years, using any software tools available to you. Provide this package back to legal within 3 weeks.
• Performs other duties and/or projects as required.
• As part of their work, employees must take all necessary measures to ensure their own health and safety, and that of their co-workers and the public in general. They must comply with all Health & Safety instructions, guidelines, policies, and procedures issued by the Company.
• To support Cogeco’s ultimate goal of providing excellent service to current and potential customers, the incumbent must be constantly attentive and responsive to both external and internal customers’ needs and assist in the resolution of any issues or concerns in a timely and professional manner while ensuring that the solution meets the customer’s needs.

ESSENTIAL QUALIFICATIONS

ACADEMIC TRAINING

• College Diploma or a combination of equivalent education and experience

WORK EXPERIENCE

• 3+ years of experience, preferably in a similar administrative environment
• 3+ years of experience working with Workday with respect to PR creation, requisition searches, invoice receiving, and project tracking.
• Understanding of Construction/Installation/Service/Repair workflow would be an asset.

SPECIFIC COMPETENCIES

• Detail-oriented with solid problem-solving and analytical skills are required.
• Exceptional organization skills and adaptability to working with conflicting priorities, deadlines, and changing workflows.
• Solid interpersonal skills with a winning customer service attitude and a high level of professionalism when dealing with problems and complaints from internal or external customers.
• Self-motivated with the ability to take initiative in identifying and resolving problems independently.
• Advanced PC skills including the ability to work proficiently in MS Word, Excel, and Google Suite (incl Google Studio).
• Knowledge of the Workday financial system is required.
• Knowledge of general accounting principles and practices.

PHYSICAL DEMANDS AND VISUAL ACUITY
n/a

#LI-Hybrid

Location :

Hamilton, Office 40HRS

Company :

Cogeco Connexion Inc

At Cogeco, we know that different backgrounds, perspectives, and beliefs can bring critical value to our business. The strength of this diversity enhances our ability to imagine, innovate, and grow as a company. So, we are committed to doing everything in our power to create a more diverse and inclusive world of belonging.

By creating a culture where all our colleagues can bring their best selves to work, we’re doing our part to build a more equitable workplace and world. From professional development to personal safety, Cogeco constantly strives to create an environment that welcomes and nurtures all. We make the health and well-being of our colleagues one of our highest priorities, for we know engaged and appreciated employees equate to a better overall experience for our customers.

If you need any accommodations to apply or as part of the recruitment process, please contact us confidentially at

inclusion@cogeco.com