OVERVIEW

Reporting to the Senior Manager, HR and Compensation, the Junior Administrator, Benefits & Payroll plays a critical role in delivering comprehensive benefits administration while ensuring accurate and timely payroll support.

This role focuses heavily on the day-to-day management of group benefits and retirement plans, vendor coordination, and employee support, helping to provide positive employee experience. The ideal candidate will have a strong foundation in benefits administration and a solid understanding of payroll processes to ensure seamless integration and compliance across programs.

RESPONSIBILITIES

Benefits Administration

• Serve as the main point of contact for employees regarding benefits programs, including group health and dental, retirement savings plans (RSP), wellness programs, and other employee offerings.
• Manage benefits enrollments, changes, and terminations, ensuring timely and accurate updates in both HRIS and carrier systems.
• Liaise directly with benefits providers and vendors to resolve complex claims, support renewals, and manage service agreements.
• Assist with annual benefits renewals, open enrollment planning, and communication to employees.
• Monitor and audit benefits data for accuracy, compliance, and alignment with plan provisions and legislative requirements.
• Prepare and reconcile monthly benefits invoices and ensure proper accounting and payment processes.
• Support the development and delivery of benefits education sessions and materials to enhance employee understanding and engagement.
• Maintain up-to-date knowledge of benefits trends and legislation to provide informed recommendations and ensure compliance.
• Collaborate with finance and HR leadership to analyze benefits utilization and identify opportunities for improvement.

Payroll Administration

• Support accurate processing of semi-monthly payroll cycle, including new hires, salary adjustments, and terminations.
• Maintain payroll records and ensure proper integration between payroll and benefits data.
• Support audits and compliance checks to ensure payroll practices align with internal policies and provincial/federal legislation.

Data Management & Compliance

• Maintain accurate and confidential employee records within HRIS (e.g., BambooHR) and payroll systems (e.g., ADP).
• Asist with regular audits of employee data, benefits enrollment, and payroll entries to ensure compliance and data integrity.
• Contribute to the development and maintenance of standard operating procedures (SOPs) for benefits and payroll administration.

HR Administrative Support

• Maintain accurate employee records in the HRIS and assist with personnel file management.

• Participate in basic HR audits and compliance checks under the direction of the Senior Manager, HR and Compensation.

• Assist with document management, policy updates, and internal communications.

• Support special projects as assigned (e.g., process improvements, internal communications etc).

QUALIFICATIONS

Education

• Pursuing or holding a Certified Employee Benefit Specialist (CEBS) designation.

• Pursuing or holding the Payroll Compliance Professional (PCP) designation or similar work experience.

Knowledge/Competencies/Skills

• Strong expertise in benefits administration, including vendor management and program communication.

• Solid understanding of payroll processing and systems integration.

• Familiarity with Canadian federal and provincial employment standards and payroll legislation.

• Strong attention to detail and high accuracy in numerical and documentation work.

• Excellent organizational and time management skills.

• Strong technology skills in Microsoft 365 tools (Excel, Outlook, Teams, SharePoint), familiarity with payroll systems (e.g., ADP Workforce Now) and HRIS platforms (e.g., BambooHR) is beneficial.

• Ability to handle sensitive information with discretion and professionalism.

• Effective written and verbal communication skills.

• A collaborative and proactive approach to learning in a fast-paced HR environment.

WORKING CONDITIONS

• All CM employees work 40 hours per week, remotely from a home office environment.

ABOUT CIRCULAR MATERIALS

Circular Materials is a national not-for-profit producer responsibility organization (PRO) that supports producers in meeting their extended producer responsibility (EPR) obligations across Canada. Created by producers for producers, Circular Materials develops, implements, and supports effective and efficient recycling programs to advance innovation, deliver improved environmental outcomes and drive value across the recycling supply chain. Our full-service offerings include collection, management, promotion and education, and reporting.

Together, we are advancing the circular economy where materials are collected, recycled, and can be returned to producers for use as recycled content in new products and packaging. As we develop enhanced recycling systems across Canada, we work to ensure more materials are looped into the circular economy, benefiting both people and the environment.

Learn more at circularmaterials.ca.

Circular Materials is an equal opportunity employer, seeking team members with a diversity of thought, skills, experiences, culture, and ethnicity to help us achieve our purpose of accelerating a circular economy for people and the planet. As a national organization operating across Canada, our goal is to build a workforce that reflects the diversity of the many provinces and territories where we do business.

Our inclusive hiring practices aim to foster a culture where all employees feel a strong sense of belonging. We are proud of our recent diversity survey results which showed that:

• 51% of Circular Materials employees identify as women.
• 53% of Circular Materials employees identify as visible minorities.
• 97% of employees believe Circular Materials fosters a strong sense of belonging for employees of all backgrounds.
• 95% of employees recommend Circular Materials as an inclusive workplace.

We welcome applications from candidates of all backgrounds, including women, Indigenous People (First Nations, Métis, and Inuit) persons with disabilities, racialized individuals, and members of the LGTBQIAS+ community.

Circular Materials supports reasonable requests for accommodation in accordance with all applicable provincial accessibility standards. Requests for accommodation will be provided by Circular Materials through the recruitment and/or assessment processes, upon contacting humanresources@circularmaterials.ca. This email is only used for accommodation requests.

We thank all applicants for their interest. However, only those under consideration will be contacted.