Title: Facility Coordinator

Tenure: Full Time, Contract

Shift: 8:00 AM – 4:30 PM

Days: Monday to Friday

Location: Woodstock, ON

Job Summary:

The Facility Coordinator supports the daily operations and maintenance activities of a hospital facility. This role coordinates service requests, monitors work order completion, assists with compliance and safety documentation, and serves as the first point of contact for facility-related inquiries. The Facility Coordinator works closely with the Facility Manager, technicians, and vendors to help ensure a safe, clean, and well-functioning environment for patients, staff, and visitors.

Key Responsibilities:

• Receive, track, and coordinate facility service requests, ensuring timely resolution and clear communication with hospital departments.
• Maintain accurate records of work orders, preventive maintenance schedules, and compliance documentation.
• Assist with scheduling and overseeing contractor and vendor activities on site.
• Support inspections, audits, and reporting to comply with hospital policies, safety standards, and regulatory requirements (e.g., Joint Commission, OSHA).
• Monitor inventory of supplies, tools, and materials, and coordinate procurement when needed.
• Ensure prompt follow-up on urgent maintenance or safety issues to minimize disruption to hospital operations.
• Prepare regular status updates and reports for the Facility Manager and hospital leadership.
• Support environmental services, waste management, and other facility-related functions as required.
• Participate in emergency preparedness and response efforts, including coordinating facility-related actions during incidents.
• Register visitors and issue badges.
• Update visitor tracking systems.
• Maintain and update spreadsheets.
• Coordinate with the finance team for issue resolution.
• Reset badges as needed.
• Handle paperwork and update the PO system.
• Scan and print documents.
• Use Microsoft Teams, email, SharePoint, and building automation systems.
• Demonstrate strong attention to detail in all aspects of the role.

Qualifications & Experience:

• 2–4 years of experience in facilities coordination, maintenance administration, or related roles (healthcare experience preferred).
• Familiarity with building systems (HVAC, electrical, plumbing) and general facility operations.
• Strong organizational and multitasking skills, with the ability to prioritize in a fast-paced environment.
• Proficiency in Microsoft Office and experience working with Computerized Maintenance Management Systems (CMMS).
• Excellent written and verbal communication skills.
• Knowledge of safety and regulatory compliance standards applicable to healthcare facilities is an asset.