About the role
Title: Corporate Legal Assistant (*1 Year Contract*)
Reports To : Senior Vice President, Legal & Corporate Secretary
Position Summary: The Corporate Legal Assistant to our SVP, Legal & Corporate Secretary provides superior administrative support and coordination to the members of our Legal Department. This role is primarily responsible for calendar management, email management, meeting preparation, legal administration and other administrative services and may include support and assistance for project management within those groups. The ideal candidate for this role should possess the ability to work well with people of diverse backgrounds and skills, manage time effectively, think strategically and act proactively to address potential challenges or opportunities within the department.
Responsibilities
- Manage calendar and schedule/reschedule all meetings and appointments for the SVP Legal and other members of the Legal Department, as required
- Develop and maintain a well-organized filing system that permits ease of reference and rapid retrieval of information and documents
- Coordinate execution and notarization, if required, of various documents
- Book boardrooms, prepare agendas, meeting material and meeting minutes
- Prepare reports and correspondence
- Respond to/screen telephone calls and emails
- Handle all incoming/outgoing mail as well as mail to be sent out by courier
- Coordinate with the board of trustees for meetings and other trustee requirements and assist in preparing board and board committee materials
- Draft and review resolutions, termination notices, legal letters and other ancillary documents
- Research and prepare memos on legal-related matters
- Assist with continuous disclosure matters under applicable securities laws
- Coordinate and execute acquisition/disposition related requests, including due diligence requirements
- Provide support for property acquisitions and dispositions, financing and re-financing transactions and land development matters
- Coordinate external counsel and/or other vendor/purchaser’s counsel to ensure timely closing of transactions
- Prepare expense reports
- Coordinate review and payment of invoices
- Coordinate various department needs of the Legal Department
- Organize team events to foster engagement amongst the Legal Department
Qualifications
- 5-10 years providing legal support
- Prior experience working in a legal environment
- Post-secondary diploma or certificate from a Law Clerk program (an asset)
- Excellent verbal and written communication skills and strong attention to detail
- Have working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Diligent Boards
- Excellent organizational and scheduling skills
- Strong analytical, critical thinking and creative thinking skills
- Client-service oriented, including strong interpersonal and relationship building skills
- Proven ability to multi-task, work well under pressure and tight deadlines and adjust to changing needs of the department
- Ability to work in a team
About CAPREIT
The Best Place to Live, Work and Invest.
Over 25 years, Canadian Apartment Properties REIT has grown from owning 2,900 apartment suites in Ontario to owning approximately 64,300 suites, townhomes and manufactured home community sites internationally as at December 31 2023. We have expanded and diversified across Canada’s strongest urban growth markets, as well as into Europe, where we have been operating for over a decade. Our investment property portfolio has grown to approximately $16.5 billion as at December 31, 2023
Quality Accommodations across Canada
At CAPREIT we treat our residents with the utmost respect and strive to meet their needs well beyond their rental apartment. The reason for our success is simple: We’re all about building happy, supportive, thriving communities that are friendly and welcoming. At the heart of our apartments, townhomes, and land lease communities are our residents. So that’s where our care starts. Visit one of our rental properties and find out for yourself why our units are so sought after. You may just make one your home.
Professional Management Team
We offer a professional, dedicated team with a unique proactive management style. CANADIAN APARTMENT PROPERTIES • REIT is a growth-oriented investment trust mandated to provide a safe, happy home to our thousands of residents and provide investors with long-term, predictable returns and cash distributions.
About the role
Title: Corporate Legal Assistant (*1 Year Contract*)
Reports To : Senior Vice President, Legal & Corporate Secretary
Position Summary: The Corporate Legal Assistant to our SVP, Legal & Corporate Secretary provides superior administrative support and coordination to the members of our Legal Department. This role is primarily responsible for calendar management, email management, meeting preparation, legal administration and other administrative services and may include support and assistance for project management within those groups. The ideal candidate for this role should possess the ability to work well with people of diverse backgrounds and skills, manage time effectively, think strategically and act proactively to address potential challenges or opportunities within the department.
Responsibilities
- Manage calendar and schedule/reschedule all meetings and appointments for the SVP Legal and other members of the Legal Department, as required
- Develop and maintain a well-organized filing system that permits ease of reference and rapid retrieval of information and documents
- Coordinate execution and notarization, if required, of various documents
- Book boardrooms, prepare agendas, meeting material and meeting minutes
- Prepare reports and correspondence
- Respond to/screen telephone calls and emails
- Handle all incoming/outgoing mail as well as mail to be sent out by courier
- Coordinate with the board of trustees for meetings and other trustee requirements and assist in preparing board and board committee materials
- Draft and review resolutions, termination notices, legal letters and other ancillary documents
- Research and prepare memos on legal-related matters
- Assist with continuous disclosure matters under applicable securities laws
- Coordinate and execute acquisition/disposition related requests, including due diligence requirements
- Provide support for property acquisitions and dispositions, financing and re-financing transactions and land development matters
- Coordinate external counsel and/or other vendor/purchaser’s counsel to ensure timely closing of transactions
- Prepare expense reports
- Coordinate review and payment of invoices
- Coordinate various department needs of the Legal Department
- Organize team events to foster engagement amongst the Legal Department
Qualifications
- 5-10 years providing legal support
- Prior experience working in a legal environment
- Post-secondary diploma or certificate from a Law Clerk program (an asset)
- Excellent verbal and written communication skills and strong attention to detail
- Have working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Diligent Boards
- Excellent organizational and scheduling skills
- Strong analytical, critical thinking and creative thinking skills
- Client-service oriented, including strong interpersonal and relationship building skills
- Proven ability to multi-task, work well under pressure and tight deadlines and adjust to changing needs of the department
- Ability to work in a team
About CAPREIT
The Best Place to Live, Work and Invest.
Over 25 years, Canadian Apartment Properties REIT has grown from owning 2,900 apartment suites in Ontario to owning approximately 64,300 suites, townhomes and manufactured home community sites internationally as at December 31 2023. We have expanded and diversified across Canada’s strongest urban growth markets, as well as into Europe, where we have been operating for over a decade. Our investment property portfolio has grown to approximately $16.5 billion as at December 31, 2023
Quality Accommodations across Canada
At CAPREIT we treat our residents with the utmost respect and strive to meet their needs well beyond their rental apartment. The reason for our success is simple: We’re all about building happy, supportive, thriving communities that are friendly and welcoming. At the heart of our apartments, townhomes, and land lease communities are our residents. So that’s where our care starts. Visit one of our rental properties and find out for yourself why our units are so sought after. You may just make one your home.
Professional Management Team
We offer a professional, dedicated team with a unique proactive management style. CANADIAN APARTMENT PROPERTIES • REIT is a growth-oriented investment trust mandated to provide a safe, happy home to our thousands of residents and provide investors with long-term, predictable returns and cash distributions.