Position Overview

POWERGROUP Resources on behalf of our client, Willowlee Sod Farms, is seeking a Human Resources Administrator. The HR Administrator will be Reporting to the Manager and is responsible for supporting and coordinating various day-to-day functions of the HR department. In this generalist role, the Administrator coordinates activities throughout the employment life cycle: recruitment, new employee onboarding, benefit administration, employee documentation and file management. As the administrator for the HRIS system (RISE- HR) the incumbent ensures the accuracy and completeness of employee information. The Administrator also is the lead on WSIB related administration and reporting

Who we are:

Willowlee Sod Farm is located in Prince Edward County about 15 minutes south of the Bay Bridge. We boast a fun, welcoming work environment and an incredible team of people for you to call coworkers. We take care of our staff by offering competitive wages and benefits.

We are making our area (literally) greener every day. Willowlee is a green-certified, water-saving, problem-solving machine. We offer customers products and solutions to make their lawns as great as they can be because green space is so important.

What we offer:

• 60-65k salary
• Profit Sharing
• RRSP match
• Health Benefits
• Full Time - Monday to Friday

What we need from you:

• Post secondary diploma or degree in Human Resources management or related field
• 5 years’ experience in a fast-paced Human Resources environment
• CHRP designation (or willingness to work towards) is an asset
• Working knowledge of Ontario’s employment related legislation including Employment Standards, Occupational Health and Safety Act, Human Rights Code, FIPPA and PIPEDA as well as applicable standards pertaining to the HR profession
• Proficiency in Microsoft office suite: Word, /Excel, PowerPoint, Outlook
• Strong administrative skills and sensitivity in dealing with confidential information
• Outstanding verbal and written communication skills
• Excellent interpersonal skills and the ability to establish good working relationships with both internal and external stakeholders
• Experience using HRIS systems and other applications to facilitate effective HR service delivery
• Familiarity with social media recruiting
• Ability to demonstrate strong attention to detail, problem solving and organizational skills
• A team player with the ability to multi-task and prioritize work independently, at times with conflicting priorities
• Benefit administration experience is an asset
• Ability to thrive in a fast-paced business environment

What you will do:

ADMINISTRATIVE SUPPORT:

• Act as first point of contact for employees HR questions and guidance with HR processes
• Support the HR Manager with all administrative functions: data gathering and tracking, preparation of reports to leadership team, compiling HR metrics and comparative experience data
• Scheduling meetings with internal and external stakeholders and preparing documentation for these meetings
• Maintain and update HR policies, forms, and procedures in consultation with the HR Manager

HRIS AND EMPLOYEE RECORDS MANAGEMENT:

• Maintain and update employee information in the HRIS -RISE-HR, ensuring accuracy across all modules
• Track certifications, driver abstracts, training records and other compliance documents
• Notify managers/employees when certifications are up for renewal and schedule appropriate training
• Communicate staff changes/wage increases etc. to payroll in a timely manner
• Maintain employee files according to the HR Retention Policy guidelines

RECRUITMENT AND ONBOARDING:

• Coordinate the seasonal and full-time recruitment process in collaboration with the HR Manager and external partners, as required
• Work with department managers in initial screening of candidates
• Schedule candidate interviews, prepare interview packages, participate in interviews and conduct reference checks
• Draft offer letters and employment agreements
• Conduct onboarding and orientation for new hires
• Assist with scheduling /conducting exit interviews

PERFORMANCE AND COMPENSATION ADMINISTRATION:

• Track probationary reviews and quarterly performance discussions
• Coordinate the annual performance review process and ensure documentation is complete
• Maintain records of changes to compensation
• Prepare on an annual basis the “Total Compensation Letter” for all staff and ensure distribution through the appropriate manager

BENEFIT ADMINISTRATION:

• Support employee enrolment in health, dental and RRSP programs
• Act as the first point of contact for employee benefit inquiries
• Ensure accuracy of employee benefit changes in the HRIS system

HEALTH AND SAFETY ADMINISTRATION:

• Oversee the administration of the Joint Health and Safety Committee (JHSC), including meeting coordination and documentation
• Schedule and track monthly workplace inspections and safety audits
• Maintain records of employee safety training (e.g. WHMIS, equipment uses)
• Assist with WSIB reporting, injury documentation and other WSIB related administration and reporting
• In consultation with the HR Manager, assist with return-to-work planning
• Support implementation of safety procedures and awareness initiatives