Staff - Union

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Hourly - Clerk IV

Job Title

DRC Exam Invigilator

Department

UBCO | Program Support | Exam and Accessibility Coordination | Disability Resource Centre

Compensation Range

$26.10 - $29.93 CAD Hourly

Posting End Date

July 16, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Apr 30, 2026

Multiple vacancies are available for this position.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Disability Resource Centre (DRC) is a resource and a service centre that facilitates academic accommodations for students with disabilities and/or chronic medical conditions. One of the services that the DRC provides is exam supervision. DRC Exam Invigilators provide invigilation for UBCO students’ exams in a small group, private, and online environments. Students who write exams with the DRC are from all faculties and departments at UBC's Okanagan campus.

Organizational Status

The DRC is comprised of a Manager, 1 Receptionist, 1 Administrative Assistant, 5 Accessibility Advisors, 1 Programs and Operations Coordinator, and 4 Exam Coordinators. This position reports to the Programs and Operations Coordinator.

Work Performed

1. Supervise/invigilate exams according to UBC policies and DRC procedures and guidelines.

2. Administer exam accommodations to students as directed by the DRC.

3. Maintain exam security in accordance with UBC policy and DRC protocols.

4. Other duties related to the preparation of exam material within the DRC.

5. Exams may be invigilated in the online environment and/or in-person environment as required.

6. Other duties related to and in support of the exam administration processes as directed by DRC staff.

Consequence of Error/Judgement

Invigilators deal with unique situations that require sound judgment, good understanding of the policies and practices guiding their work, and an ability to make sound decisions. Any errors in decision could potentially have operational, legal, and financial repercussions for the faculty, students, staff, and the department.

Diplomacy is required when interacting with faculty and staff. All information must be accurate and provided in a respectful, timely and supportive way. The confidentiality and security of the information being handled and discussed is of utmost importance. Failure to provide service that meets these standards may create hardships for students with disabilities seeking academic Accommodation, compromise the relationship of the Disability Resource Centre with service consumers who may experience marginalization or disadvantage as a result of the interaction, or negatively impact the public image of the unit and University.

Supervision Received
Invigilators report to the Programs and Operations Coordinator, and the day-to-day management of schedules and duties is be managed by the Exam Coordinator team. Invigilators do not supervise other staff.

Supervision Given
Invigilators do not supervise other staff.

Minimum Qualifications

Education:

Preference is given to graduate students who have a TA assignment as per the collective agreement.

Training requirements

• Complete mandatory online training modules related to invigilation.

• Complete mandatary UBC employee online modules e.g., Privacy and Information Security Fundamentals training course; Workday training.

• Must be able to attend one of the mandatory in-person training sessions.

Other requirements:

• Able to provide your daily schedule of availability for the term.

• This position is shift work that is scheduled according to the exam requests that DRC receives and invigilator availability. Tests and exams may occur 7 days a week (Monday-Sunday), between 7:00am and 9:30pm (PST). As such, incumbents must be available to work occasional evenings and weekends during the regular term and available for these times more regularly during the 2-week formal final exam period. More details will be provided during training.

• Able to commit to working during final exam period (December and April), Monday to Sunday, including split shifts.

• Exhibits the following qualities:

• The ability to communicate effectively verbally and in writing is critical

• Excellent problem solving and critical thinking skills

• Exceptional interpersonal skills

• Strong attention to detail

• Reliable and dependable

• Computer skills for troubleshooting when necessary

• Scribing skills – ability to type a minimum of 30 wpm

• Understanding of disability-related issues

Expectations for all UBC employees:

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion