Job Summary:

The Accounts Receivable and Accounts Payable Supervisor will manage the day-to-day activities of the AR and AP teams, ensuring accuracy and efficiency in processing accounts receivable and payable. The role will involve overseeing the timely closing of the AR and AP modules, managing payments, assisting with credit card integration, supporting the AP automation project, and facilitating monthly revenue recognition processes. In addition, the Supervisor will act as a backup for AP Payments, assist with audits and review.

Responsibilities:

Team Leadership and Management

· Supervise and mentor a team of 7 AR and AP professionals, providing guidance, training, and support to meet deadlines and performance goals.

· Facilitate weekly/bi-weekly team meetings to track progress and address challenges.

· Encourage continuous improvement within the team through training, mentoring, and cross-functional collaboration.

Accounts Receivable (AR) Management

· Ensure timely and accurate closing of the AR module on business day 1 of each month.

· Monitor customer accounts, following up on outstanding invoices and ensuring timely collections.

· Review and approve AR adjustments for returns, discrepancies, and shipment issues.

· Review payment entries for customer receipts to ensure accuracy in the AR module.

· Supervise AR team activities to ensure deadlines and targets are consistently met.

· Provide weekly reports of AR aging balances for recreational and international customers to senior management.

Accounts Payable (AP) Management

· Ensure timely and accurate closing of the AP module by business day 2 of each month.

· Oversee the processing of vendor invoices, ensuring accurate and timely payment approvals.

· Review and approve employee expense reports in SAP Concur, ensuring accuracy and compliance with company policies.

· Assess KPIs on AP such as DPO, invoices processed by employee, etc.

AP Backup

· Act as a backup for AP payments, including processing the payment journal and overseeing payment entries.

· Assist in reviewing, reconciling, and investigating discrepancies in critical invoices, ensuring all issues are resolved promptly.

· Process and review foreign currency (FX) revaluation and accruals and liaise with the accounting team to prepare month-end journal entries.

· Prepare a list of invoices to be accrued and ensure they are recorded accurately.

· Process quarterly NGEN claims and ensure timely and accurate entries.

· Assist with audit preparation by providing requested documentation and explanations for AP-related transactions.

Expense Report Oversight

· Review and approve employee expense reports in SAP Concur to ensure compliance with company policies.

· Spot check expense reports for accuracy, ensuring proper receipts and tax calculations are included.

· Assist with training and coaching team members on accurate expense reporting and Concur usage.

Collaboration and Cross-Functional Support

· Collaborate with other departments such as sales, customer service, and purchasing to resolve AR and AP issues and ensure smooth payment and invoicing processes.

· Assist with AP automation implementation, helping streamline invoice processing and approval workflows.

· Work with senior management to provide regular updates on AR and AP performance, including aging reports and payment statuses.

· Support ad hoc requests and provide data and insights to the accounting team for various operational needs.

Qualifications:

· Bachelor’s degree in Accounting, Finance, or a related field.

· Minimum of 5 years of experience in accounts receivable, accounts payable, or related finance roles, with at least 2 years in a supervisory position.

· In-depth knowledge of AR and AP processes, including vendor payments, revenue recognition, and expense reporting.

· Ability to investigate and resolve discrepancies in invoices and payments.

· Excellent leadership skills with the ability to coach, train, and develop a team.

· Strong analytical, communication, and organizational skills.

· Detail-oriented with the ability to manage multiple priorities and meet deadlines in a fast- paced environment.

· Proficiency in Microsoft Office Suite (especially Excel), with advanced analytical and reporting skills.