Scheduling Administrator-CIMT College Malton Campus
Top Benefits
About the role
About CIMT College CIMT College is registered as a Ontario Career College under the Ontario Career Colleges Act, 2005 and is a member of Career Colleges Ontario and National Association of Career Colleges. Since 1998, CIMT College has been guiding and training both local and international students by providing them learning experiences that meet international standards and benchmarks. The college provides an opportunity for professional growth and development across the areas of technology, healthcare, business and management.
Visit cimtcollege.com for more information and follow us on Instagram, Facebook and Linkedin
Job Summary CIMT College is looking for a Scheduling Administrator who can assist the campus manager in smooth functioning of the campus by providing support in preparation of teaching schedules and aligning them appropriately.
Duties and Responsibilities reflective but not all inclusive
- Schedule courses and programs across college campuses.
- Create schedules for local as well as international students using customised software for data management(SAM)
- Create instructor schedules to ensure availability of instructor and smooth functioning of classes
- Manage student schedules to ensure successful completion of program enrolled for within program duration
- Maintain the schedules in SAM and ensure synchronisation with website, campus, programs and courses.
- Ensure classroom availability and schedules are also in sync.
- Determine and update schedules for next two years at all given times, based on requirements of the business.
- Create schedules and entry points reports for admissions team to deliver targeted admissions
- Input data into computerized databases, spreadsheets, or other templates
- Compile data into reports/statistics to support Campuses/Admissions
- Any additional task assigned by Manager and/or Supervisor
Skills Required For This Job-
- Effective Planning and Organizations skills with ability to prioritize works load and meet deadlines
- Ability to proactively identify problems and find resolutions efficiently.
- Capable to plan and use resources effectively and efficiently.
- Analytical and Critical thinking is essential for this role.
- Proficiency in Microsoft Office and ability to learn new applications.
- One plus years of experience in scheduling in an academics/college setup.
Key Performance Indicators
- Align and synchronise course schedules among all programs
- Maximise number of students per schedule
- Minimise number of course schedules by efficient reorganisation of schedules
- Maintain high student/schedule ratio ( average number of students per schedule per campus per program and at company level)
Compliance and Regulatory
- Adhere to all CIMT College Policies and Procedures
- Comply with all regulatory standards as set out by the Ministry of Training for Colleges and Universities, and the OCC Act, 2005
Improving Efficiency of Campus Operations
- Follow all CIMT College Operations procedures
Support
Support all CIMT College staff when necessary
Authority
- N/A
Accessibility And Equal Employment Opportunity Statement CIMT college is an equal opportunity employer and is committed to fostering a diverse, inclusive, and accessible work environment. We value the unique skills and experiences each individual brings. We are pleased to consider all qualified applicants for employment regardless of, in particular, race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other legally protected factors.
CIMT College is committed to providing equal workplace opportunities and an inclusive environment for all candidates and current employees. We believe and support barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require an accommodation (including, but not limited to, the application process, the interview location etc.) during the hiring process, please email our Human Resources department at hr@cimtcollege.com for further assistance and information.
We thank all applicants in advance for their interest in this position. However, only those selected for an interview will be contacted by the Talent Acquisition Team
Mon to Friday (5 days)- 9:30 am to 6pm
Its a Contract for 4 months starting 1st Aug, 2025
PI274701625
About Canadian Institute of Management and Technology
CIMT College is registered as a Private Career College under the Private Career Colleges Act, 2005 and is a member of Ontario Association of Career Colleges and National Association of Career Colleges. Click here to see. Since 1998, CIMT College has been guiding and training both local and international students by providing them learning experiences that meet international standards and benchmarks. The college provides an opportunity for professional growth and development across the areas of technology, healthcare, business and management.
Scheduling Administrator-CIMT College Malton Campus
Top Benefits
About the role
About CIMT College CIMT College is registered as a Ontario Career College under the Ontario Career Colleges Act, 2005 and is a member of Career Colleges Ontario and National Association of Career Colleges. Since 1998, CIMT College has been guiding and training both local and international students by providing them learning experiences that meet international standards and benchmarks. The college provides an opportunity for professional growth and development across the areas of technology, healthcare, business and management.
Visit cimtcollege.com for more information and follow us on Instagram, Facebook and Linkedin
Job Summary CIMT College is looking for a Scheduling Administrator who can assist the campus manager in smooth functioning of the campus by providing support in preparation of teaching schedules and aligning them appropriately.
Duties and Responsibilities reflective but not all inclusive
- Schedule courses and programs across college campuses.
- Create schedules for local as well as international students using customised software for data management(SAM)
- Create instructor schedules to ensure availability of instructor and smooth functioning of classes
- Manage student schedules to ensure successful completion of program enrolled for within program duration
- Maintain the schedules in SAM and ensure synchronisation with website, campus, programs and courses.
- Ensure classroom availability and schedules are also in sync.
- Determine and update schedules for next two years at all given times, based on requirements of the business.
- Create schedules and entry points reports for admissions team to deliver targeted admissions
- Input data into computerized databases, spreadsheets, or other templates
- Compile data into reports/statistics to support Campuses/Admissions
- Any additional task assigned by Manager and/or Supervisor
Skills Required For This Job-
- Effective Planning and Organizations skills with ability to prioritize works load and meet deadlines
- Ability to proactively identify problems and find resolutions efficiently.
- Capable to plan and use resources effectively and efficiently.
- Analytical and Critical thinking is essential for this role.
- Proficiency in Microsoft Office and ability to learn new applications.
- One plus years of experience in scheduling in an academics/college setup.
Key Performance Indicators
- Align and synchronise course schedules among all programs
- Maximise number of students per schedule
- Minimise number of course schedules by efficient reorganisation of schedules
- Maintain high student/schedule ratio ( average number of students per schedule per campus per program and at company level)
Compliance and Regulatory
- Adhere to all CIMT College Policies and Procedures
- Comply with all regulatory standards as set out by the Ministry of Training for Colleges and Universities, and the OCC Act, 2005
Improving Efficiency of Campus Operations
- Follow all CIMT College Operations procedures
Support
Support all CIMT College staff when necessary
Authority
- N/A
Accessibility And Equal Employment Opportunity Statement CIMT college is an equal opportunity employer and is committed to fostering a diverse, inclusive, and accessible work environment. We value the unique skills and experiences each individual brings. We are pleased to consider all qualified applicants for employment regardless of, in particular, race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other legally protected factors.
CIMT College is committed to providing equal workplace opportunities and an inclusive environment for all candidates and current employees. We believe and support barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require an accommodation (including, but not limited to, the application process, the interview location etc.) during the hiring process, please email our Human Resources department at hr@cimtcollege.com for further assistance and information.
We thank all applicants in advance for their interest in this position. However, only those selected for an interview will be contacted by the Talent Acquisition Team
Mon to Friday (5 days)- 9:30 am to 6pm
Its a Contract for 4 months starting 1st Aug, 2025
PI274701625
About Canadian Institute of Management and Technology
CIMT College is registered as a Private Career College under the Private Career Colleges Act, 2005 and is a member of Ontario Association of Career Colleges and National Association of Career Colleges. Click here to see. Since 1998, CIMT College has been guiding and training both local and international students by providing them learning experiences that meet international standards and benchmarks. The college provides an opportunity for professional growth and development across the areas of technology, healthcare, business and management.