Company: Nurse Next Door Mississauga

Location: Mississauga, Ontario

89 Queensway W, Mississauga, ON, Canada

Are you an exceptionally organized and proactive Executive Assistant with a passion for healthcare? Do you have a proven track record utilizing QuickBooks for financial management and Alayacare for seamless operations? If so, we want to hear from you!

Nurse Next Door Mississauga, a leading home healthcare provider dedicated to delivering Happier Aging® experiences, is seeking a highly skilled and dedicated Executive Assistant to join our growing team. This is a pivotal role that will begin part-time, with the strong potential for a full-time transition as our needs evolve. You'll provide comprehensive support to our leadership, ensuring the smooth and efficient operation of our Mississauga office.

What You'll Do:

• Provide high-level administrative support to our leadership team, managing calendars, scheduling, and correspondence.

• Manage financial operations using QuickBooks, including accounts payable/receivable, payroll assistance, and financial reporting.

• Utilize Alayacare to support client and care management, scheduling, and reporting.

• Maintain organized records and assist with various office administration tasks.

• Act as a key point of contact, ensuring excellent communication with all stakeholders.

• Contribute to a positive and compassionate environment that supports our mission of Happier Aging®.

What You Bring:

• 3-5+ years of Executive Assistant experience, ideally within a healthcare setting.

• Mandatory proficiency in QuickBooks for all aspects of financial administration.

• Required experience with Alayacare for client and care management.

• Exceptional organizational skills and a keen eye for detail.

• Strong written and verbal communication abilities.

• A proactive and resourceful approach to problem-solving.

• Proficiency in Microsoft Office Suite.

• A genuine passion for making a difference in the lives of seniors.

Why Nurse Next Door Mississauga?

At Nurse Next Door, we believe in a culture of "Happier Aging" for both our clients and our team. You'll be part of a supportive, dynamic environment where your contributions are valued. We offer competitive compensation and the exciting opportunity to start part-time and grow into a full-time role with us. Join a company that truly cares!

Ready to Make a Difference?

If you're a results-oriented Executive Assistant with the specific healthcare, QuickBooks, and Alayacare experience we're looking for, apply today! Join us in our mission to bring joy and support to seniors in Mississauga.

To Apply: Please submit your resume and a cover letter outlining your relevant experience, particularly your background in healthcare, QuickBooks proficiency, and Alayacare expertise. In your cover letter, please also indicate your availability for part-time hours and your interest in a full-time opportunity.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

About Nurse Next Door: Nurse Next Door is a rapidly growing home healthcare company committed to delivering Happier Aging® experiences to our clients. We provide a wide range of services, including companionship, personal care, nursing care, and more, all with a focus on compassion and exceptional customer service. Our Mississauga franchise is dedicated to making a positive impact on the lives of seniors in our community.

Position Summary: Nurse Next Door Mississauga is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative and operational support to our leadership team. This role will start on a part-time basis, with the strong potential to transition to a full-time position based on performance and business needs. The ideal candidate will be a critical thinker, possess exceptional communication skills, and thrive in a fast-paced environment. This role requires a strong understanding of healthcare operations, proficiency with QuickBooks for financial management, and experience with Alayacare for client and care management.

Key Responsibilities:

• Executive Support:
  • Manage complex calendars, schedule appointments, and coordinate meetings (internal and external).
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Arrange travel itineraries and accommodations as needed.
  • Act as a primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
  • Maintain strict confidentiality of sensitive information.
  • Anticipate needs and proactively bring matters to the executive's attention, offering solutions.
• Financial Administration (QuickBooks):
  • Process accounts payable and receivable, ensuring accurate and timely entries.
  • Assist with payroll processing and reconciliation.
  • Generate financial reports and assist with budget tracking.
  • Reconcile bank accounts and credit card statements.
  • Prepare invoices and manage client billing.
• Client & Care Management Support (Alayacare):
  • Support the creation and maintenance of client profiles and service plans within Alayacare.
  • Assist with scheduling and dispatching caregivers, ensuring accurate records.
  • Generate reports from Alayacare related to client care, scheduling, and caregiver performance.
  • Support the onboarding of new clients and caregivers within the system.
• Office Administration:
  • Manage office supplies inventory and place orders as needed.
  • Maintain organized filing systems (physical and digital).
  • Oversee general office organization and ensure a professional environment.
  • Assist with special projects and initiatives as assigned.
  • Support HR functions such as maintaining employee records and assisting with onboarding new staff.

Qualifications:

• Minimum 3-5 years of experience as an Executive Assistant supporting senior leadership.

• Demonstrated experience working within the healthcare industry is essential.

• Proven proficiency with QuickBooks for comprehensive financial management.

• Hands-on experience with Alayacare is required.

• Excellent written and verbal communication skills.

• Exceptional organizational and time management abilities, with a strong attention to detail.

• Proactive, resourceful, and able to work independently with minimal supervision.

• Strong interpersonal skills and the ability to build relationships at all levels.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to maintain composure and professionalism in a fast-paced, dynamic environment.

• A compassionate and caring demeanor, aligning with Nurse Next Door's values.

Why Join Nurse Next Door Mississauga?

• Opportunity to make a meaningful difference in the lives of seniors.
• Start part-time with a clear path to full-time employment.
• Be part of a supportive and growing team.
• Competitive compensation.
• Professional development opportunities.
• A positive and vibrant company culture.