Are you the kind of person who can turn chaos into order, manage documents with precision, a data entry dynamo and can bring calm to the busiest of workdays? We're on the lookout for three dynamic, detail-driven Administrators in three different departments, looking for part time to full time work (0.8 to 1.0 FTE) to help power the engine behind our daily operations.

Positions:

• Local Economy Development Administrator

• Skills Training Administrator

• Human Resources Administrator

At Momentum, we are committed to building a society where everyone belongs. Where we are all valued for who we are and where we are all given the tools and opportunities to build the life we want. We value diversity, and we believe everyone has a role to play in building a just and equitable society. We’re changemakers transforming our community for the good of all.

The Organization:

Momentum became certified as a Great Place to Work in Canada in 2021 and has maintained that certification each year since. Great Place to Work is a global authority on high-trust, high-performance workplace cultures. We provide competitive compensation and benefits with an unparalleled work environment.

We are a diverse multidisciplinary team of people that are united by a shared vision and values. At Momentum you’ll find MBA’s, artists, facilitators, social workers and more. Our backgrounds are as diverse as our areas of discipline, and it is this diversity and the respect and value we have for each other and our participants that makes us stronger.

We are purpose driven and our high standards reflect the trust and confidence we have in each other and the results of the work our team can do together. We live and work in ways that reflect our value of sustainability, being intentional in our actions to reduce our environmental footprint.

If this sounds like a place where you would want to work, please review the positions below to see if there’s a fit with your skills and experience.

Core Skills Required Across All 3 Positions

• 2+ years’ experience in an administrative role

• Ability to quickly learn and adapt to new systems, processes, and tools

• Strong computer skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, Zoom)

• Proven ability to manage shifting priorities with a calm, solutions-focused approach

• Excellent communication, organizational, administrative, time management, and planning skills

• Experience with databases, learning platforms, or information systems (e.g., TEA, Learnspace, CRM, LivePlan, BambooHR) is an asset

Position: Skills Department Administrator

What you will be doing:

The Skills Training Department supports individuals to gain the knowledge, confidence, and tools for meaningful employment through trades and tech programs, job readiness support, and community connections.

The Skills Department Administrator supports the Skills Manager and team by keeping the department organized and ensuring a smooth, welcoming experience for participants. Key responsibilities include administrative and participant support, data entry, event prep, and file management. Strong communication and teamwork are central to this role.

What you’ll need to do the job well (in addition to the above notes skills):

• Experience working in the not-for-profit sector and with diverse or underrepresented populations is an asset

• A high school diploma is required; post-secondary education is an asset

• Availability for occasional evening work (e.g., graduations or events)

Position: Local Economy Development (LED) Administrator

What you will be doing:

The Local Economy Development (LED) Department supports aspiring entrepreneurs with the tools, financing, and confidence to start their own businesses and improve their livelihoods.

The LED Administrator supports the LED Manager and team by creating and maintaining efficient systems, improving intake and data management processes including reporting, and overseeing SharePoint architecture and usage. The role also includes participant outreach and serving as a first point of contact for program inquiries.

What you will need to do the job well (in addition to the above noted skills):

• Entrepreneurship and small business knowledge or experience are an asset

• Experience working in the not-for-profit sector with diverse or underrepresented populations is an asset

• Availability to work occasional evenings (approx. one to two times per month)

Position Human Resources Administrator

What you will be doing:

The Human Resources Administrator reports to the HR Manager and provides administrative support across all HR functions, including recruitment, benefits, systems, and general operations.

Key responsibilities include recruitment - job postings, resume screening, phone interviews, interview scheduling and onboarding. Maintaining and optimizing the HRIS (BambooHR) - updating employee records, tracking leave, generating reports, and training staff on system use. The role also administers benefits - handling enrollments, communicating plan details, and resolving issues. This position also supports the Finance Director with presentations, data organization, and report preparation.

What you will need to do the job well (in addition to the above noted skills):

• You have a high degree of discretion/integrity in dealing with confidential/sensitive information
• You are a great communicator (both oral and written)
• You have experience creating, reviewing and editing documents
• Knowledge of Human Resources Information Systems, specifically BambooHR, is considered an asset