Organizational Unit

University of Victoria -> Faculty Of Humanities -> Indigenous Studies

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

16 June 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

0.8

Salary Grade

$4,363.00 - $4,525.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB7

Hours of Work

28 hours/week

Employee Group:

CUPE 951 - Regular

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

In accordance with the University's Preferential or Limited Hiring Policy (HR6110) and pursuant to Section 42 of the BC Human Rights Code, the selection will be limited to members of the following designated group(s). Candidates from the group(s) are encouraged to self-identify.

• Indigenous Peoples

The Office of the Vice-President Indigenous (OVPI) is in the early phases of drafting a policy and developing a process to verify declarations of Indigenous identity, citizenship and membership at UVic where these claims result in material advantages, such as employment in an Indigenous-specific position. While the policy is not in place at this time and will not be retroactively applied, candidates will be required to complete the Indigenous Citizenship Declaration (ICD) process should they apply for, or access, future opportunities resulting in material gain.

For more information about the ICD initiative, please visit the Indigenous Citizenship Declaration website and please feel free to reach out to vpiicd@uvic.ca if you have specific questions or concerns.

Job Summary

Reporting to the Director, the Administrative Assistant is the first point of contact for the Indigenous Studies program and provides a wide range of administrative and secretarial support. The position is central to creating and maintaining a welcoming and inclusive experience. The Assistant works closely with Indigenous and non-Indigenous students, faculty, and staff in Humanities and across campus as well as with Indigenous community partners (regional and global) and is expected to exhibit intercultural understanding and respect in all aspects of their work

This role is responsible for a variety of duties that include responding to general inquiries; preparing and maintaining a variety of detailed documents and spreadsheets; coordinating incoming and outgoing mail; assisting with term preparation (course outlines, textbook adoptions, exam scheduling, etc.); preparing employee appointment forms; distributing keys; and ordering of office supplies.

Job Requirements

Experience:
This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.

Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to solve problems by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Ability to work with people from different Indigenous nations while respecting their protocols and cultural practices.
• Experience composing various business communications such as emails, memos, and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Experience with pre-planning and recording meetings.
• Experience with event planning and coordination.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
• Ability and willingness to learn new technologies.
• Knowledge of BANNER, FAST, Cascade and SharePoint, is an asset.
• Familiarity with UVic programs, policies, procedures and business systems, is an asset.
• Experience working with Indigenous people and communities/organization, is an asset.

Specialized Knowledge/Education:
Knowledge of local Coast and Strait Salish, Indigenous histories, ceremonies, cultures, communities and protocols.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here