Accounts Payable & Cash Application Coordinator

FULL-TIME, PERMANENT

Location: Etobicoke, Hybrid (3 days in office, 2 days working from home)

The Company is moving to Mississauga in October of 2025

Hours: Monday – Friday 8:30am to 4:30pm

Salary: Up to $65K with a bonus of up to 7% - paid out annually

Perks

• Medical and dental starting from day 1
• A very competitive Total Compensation Plan
• 3 weeks' vacation
• Not a call center
• One floater day
• Modern open space with bright windows, newly renovated
• Training & Development opportunities
• Strong team approach
• Fun and dynamic work environment!
• DC Pension Plan 6%

Reporting Manager: Manager, Accounts Receivable/Payable

Job Summary:

The Accounts Payable & Cash Application Coordinator is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable and cash application transactions. This position involves processing invoices, auditing expenses, managing petty cash, reconciling vendor statements, responding to vendor inquiries and managing the AP inbox, all in a centralized Accounts Payable environment as well as cash application on the Accounts Receivable side. Responsibilities of this role include ensuring financial information is appropriately reported and stored according to federal guidelines, performing regular audits to confirm company compliance, processing payments in a timely and accurate manner, as well as working with internal teams in order to drive common cash management goals while facilitating the preparations of timely and accurate financial statements.

Key Accountabilities:

• Perform the day-to-day processing of accounts payable transactions to ensure that company payables are maintained in an effective, up to date and accurate manner.
• Review invoices in SAP Concur for accuracy, ensuring correct GL codes are applied, sales tax is calculated correctly based on the type of expense (i.e. Meals & Entertainment) and the appropriate approvals are given based on the company limits before uploading the invoices into our ERP System, Microsoft Axapta.
• Process customer payments in a timely and accurate manner.
• Prepare cash deposit as required.
• Perform audits on Scotiabank CentreSuite, our expense report platform, to ensure employee expenses are in line with our company compliance requirements.
• Partner with the accounting team to ensure invoices requiring special accounting, such as fixed assets and prepaids are assigned the correct G/L code.
• Process vendor payments in a timely and accurate manner.
• Maintain accurate records of accounts payable and cash application activity.
• Reconcile vendor statements and resolve discrepancies.
• Manage the AP email inbox.
• Research and answer vendor inquiries.
• Assist with month-end closing activities.
• Partner with vendors and the procurement team to resolve quantity and pricing discrepancies for PO related invoices.
• Provide support during internal/external audits.
• Provide exceptional customer service to all levels of the business using effective communication skills and respond to all external and internal inquiries.
• Identify and recommend opportunities to streamline processes, save costs and reduce working capital.
• As required prepare vendor reconciliations, support variance investigation and analysis process, participate in project work, and conduct ad-hoc analysis.

Key Competencies:

• Excellent math and analytical skills with attention to detail and a high level of accuracy.
• Superior written and verbal communication skills with the ability to clearly articulate complex concepts or information.
• Strong organizational and administrative skills
• Detail oriented and focused on accuracy.
• Proven ability to multi-task, prioritize, and consistently produces high-quality work to meet time sensitive deadlines and fluctuating work demands.
• High aptitude for learning new concepts and staying current in an ever-changing environment.
• Ability to anticipate problems and proactively resolve situations before they become larger scale issues.
• Professional attitude together with a drive to get things done through collaboration and teamwork.
• Self-confidence with the ability to make independent decisions quickly.
• Ability to work independently and as a member of a team.

Education / Experience:

• College Diploma or University Degree in Business/Accounting preferred.
• Accounts Payable experience an asset.
• Knowledge of accounting principles and procedures.
• Experience with accounting and financial tasks and tools, including performing account reconciliations and analyzing financial information.
• Demonstrated computer proficiency with high volume data entry experience.
• Experience using the Microsoft Office suite of applications, with strong Excel skills.
• Experience in SAP Concur and Scotiabank CentreSuite would be considered an asset.