Our client in the pharmaceutical distribution space is seeking a highly organized and detail-oriented Buyer’s Assistant to support their purchasing team. This role is ideal for someone with strong administrative skills who thrives in a fast-paced, cross-functional environment. The Buyer’s Assistant will support day-to-day purchasing operations, manage product and pricing data, and act as a liaison between internal teams, vendors, and retail partners.

This is a contract opportunity with the potential for conversion to a permanent role for the right candidate. This role is onsite at the client's office in Richmond. Candidates must be elligible to work in Canada.

Responsibilities:

Purchasing & Inventory Support

• Distributes purchase orders based on information directed by the Buyers.
• Responsible to follow-up with vendor to confirm receipt of purchase order.
• Responsible for expediting all orders relating to their category including regular, promotional, and special orders.
• Provide feedback to Buyer on availability based on interactions with vendors i.e., late shipment, short shipments, etc.
• Coordinates the images and products and ensures that all items have an image attached and, where applicable, a product profile.
• Responsible for addressing quality and packaging issues/inquiries with customers and suppliers.
• Entering/deleting/modifying sales orders as required.
• Creates stock transfers to the morgue of non-saleable products and/or products to be returned to the vendor.
• Processes documentation for vendor recalls.
• Updating back-order reports and items

Administration & Accounting

• Integral role in creating and maintaining items, including price information, description, cost, etc.
• Responsible for pricing maintenance and ensuring that the product descriptions adhere to the company naming convention criteria.
• As required, assist other members of the department with administration duties.
• Responsible for initiation and distribution of debits relating to pricing adjustments e.g., floor stock protection, vendor deals.
• Ensure appropriate documentation is provided to returns and the account department for accurate processing of debits.

Customer Service & Internal Collaboration

• Investigates and reports back to customer regarding product information inquiries.
• Liaise with internal staff (i.e., customer service, distribution Centre, accounting dept) as well as the Buyer, customers, and vendors.
• Responsible for following company policies and procedures and uses good judgement to determine the best action required for successfully completing customer service issues/requests.

Qualifications:

• Highschool diploma or equivalent
• At least 1 year of experience in a corporate office setting
• Effective written and verbal communication skills demonstrated by the ability to interact with other departments, customers, and vendors.
• Proficiency with Microsoft Word, Excel, and Power Point. Preference for candidates with experience working with ERP systems (SAP, Oracle, Dynamics, ASW etc.)
• Good organizational, administrative and time management skills are required to manage multiple concurrent projects demonstrating attention to detail.
• Accurate data entry/keyboarding skills
• Experience in the pharmaceutical industry is preferred.