Apply By: Wednesday, July 9, 2025 11:59 pm EDT

Administrative Assistant

Job ID:

231446

Posting status:

Open

Organization:

Ministry of Natural Resources

Division:

Regional Operations Division

City:

Aylmer

Position(s) language:

English

Job term:

1 Temporary contract/secondment for 12 months with possibility of extension

Job code:

08OAD - Office Administration 08

Salary:

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Do you have strong administrative and organizational skills? Join the Ministry of Natural Resource's, Regional Operations Division as an Administrative Assistant. In this role, you'll support a collaborative, engaged team to manage and protect Ontario's natural resources. You'll work in a friendly, team-focused environment where your work is valued and there are opportunities to learn and grow in your career.

About the job

As an Administrative Assistant in the Regional Operations Division, you'll play a key role in supporting day-to-day operations and helping the team deliver important natural resource programs. You'll work in a fast-paced, team-oriented environment where your organizational and communication skills will be valued. Every day will be a little different, but you can expect to:

• Organize and coordinate meetings, workshops, travel, and staff schedules
• Prepare agendas, take meeting minutes, and manage calendars for managers
• Draft and format reports, correspondence, charts, and spreadsheets
• Handle incoming and outgoing mail and maintain secure filing systems
• Provide helpful customer service to internal and external clients
• Support financial tasks such as processing transactions and preparing reports
• Assist with HR-related tasks like organizing assets and drafting forms

What you bring to the team

Computer, office equipment and typing proficiency:

• You are able to use a computer and spreadsheet, database, presentation, email and internet applications proficiently to input data, produce various documents, maintain records and reconcile reports.
• You are able to operate and maintain general office equipment such as photocopiers, faxes and telephones.
• You are proficient in typing and word processing.

Communication and interpersonal skills:

• You have proven communication skills to proofread and edit documents, explain procedures and legislation, and prepare correspondence in verbal or written format.
• You possess tact, diplomacy and interpersonal skills to ensure good internal and external relations.

Reasoning, time management and organizational skills:

• You have reasoning and time management skills to determine priorities based conflicting demands and timelines.
• You have organizational skills to handle a variety of work demands, multi-task and coordinate fluctuating workloads, as well as maintain an organized work environment and filing systems.

Technical skills:

• You are able to understand and interpret relevant legislation such as the Freedom of Information and Protection of Privacy Act (FIPPA), Occupational Health and Safety Act, collective agreements, financial and human resource policies and procedures.
• You are familiar with office administrative procedures and purchasing.
• You have math skills to review invoices and claims, and resolve discrepancies.

Analytical and problem-solving skills:

• You have proven analytical and problem-solving skills to make decisions, determine appropriate action, reconcile reports, resolve discrepancies, and investigate alternatives.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Wednesday, July 9, 2025 11:59 pm EDT

Position details:

• 1 English Temporary, duration up to 12 months, 615 John St N, Aylmer, West Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Tuesday, June 24, 2025

Note:

• T-NR-231446/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together