Accounting Administrator
Top Benefits
About the role
Our well-established client in Markham, ON, is looking for an Accounting Administrator to join their team on a temporary basis for approximately 6 – 8 months.
Responsibilities:
- Ensure their Independent Sales Representatives are accurately paid for commissions, overrides, quarterly bonuses on premiums submitted and renewed, and they are paid according to established deadlines.
- Provide prompt and accurate response to our Independent Sales Representatives via the Regional Administrators.
- Verify all entries reflected on the bi-weekly statements are showing correct compensation prior to release.
- Maintain Independent Sales Representatives accounts as per the time-period stipulated in their contract.
- Proactively monitor and manage negative account balances held by agents to protect the company
- Administer the Agent Advance Program using Excel and/or mainframe macros on a weekly basis including reconciliations and rectifying any problems.
- Maintain and create new, existing macros for the department.
- Log and adjust weekly control reports based on policy change information.
Ongoing monitoring of third-party activity processes (Third Party Management):
- Preparation and distribution of weekly reports – New Third Party and Relationship (Coupa)
- Updating of the Vendor Listing for Canada along with validation of database and updating of the supporting documentation (Contracts, Agreements, SOW)
- Supporting the Vendor Risk Analyst with analysis and reconciliation of team vendors and activity
Assist with Payment (BuyNow) activities:
- Assist the team with processing of payment vouchers (preparing supporting material, entering voucher for payment)
- Support on the tracking of the payments and distribution of the costs to the business leads
- Review existing processes for efficiency improvements and automation of tasks.
Support on Centralized Services processes:
- Monitoring of the Scanning Services (Captiva Daily quality assessment), Reporting incidents and keeping team aware of the service
- Assist team with the transition of files to One Drive
- Inventory Reporting on physical and digital product/collateral (Vendor Portal Analysis and MOD platform availability)
- Tracking of Vendor SLA’s for Outsource providers.
- Assist team with annual / quarterly activities (Iron Mountain, Records Management, Scanning, Indexing, Inventory Management)
Internal support:
- Update corporate policies and compliance / risk management documentation as needed.
- Assist with special project implementation (updating project decks, data validation, UAT testing support for team)
- Ad hoc projects and reports according to the business needs and requirements.
The ideal candidate will have:
- University Graduate, BA (Finance or Mathematics preferred).
- Previous experience in a similar environment.
- Strong Mathematics background with attention to detail, solid analytical, problem-solving skills.
- Accounting knowledge, proficient in Microsoft Office (Word, Access, etc.), advanced skills in Excel program.
- Advanced ‘Microsoft Visual Basic’ programming knowledge to implement & maintain Macros.
- Highly organized, able to multi-task and complete assignments accurately and on time.
- Must be sensitive to maintaining confidentiality.
- Excellent verbal and written communication skills to interact with various levels of management and sales administration.
- Knowledge of French an asset.
- Sales compensation design experience an asset.
- PeopleSoft and Coupa experience an asset.
- Self-motivated to work independently while working collaboratively and effectively within a team environment.
Perks:
- Work onsite for a dynamic organization
- Monday to Friday, day shift (9am – 5pm)
- $25.00 per hour, depending on experience
What's In It for You!
- Weekly pay cheque
- Paid vacation pay and statutory holidays
- Hundreds of free training courses through our Kelly Learning Center that you can access from home 24/7
- Competitive Wage
- Long term temporary position
Why Kelly®?
As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.
About Kelly®
At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
About Kelly Services (Canada), Ltd.
The world of work is changing, and we get it. The days of staying at one employer for an entire career are over. The next job, chapter in life, and quest for advancement means careers are continually in motion. People are choosing to work in nontraditional ways—temporary, contract, freelance, and as gig workers—to advance their careers and have flexibility to pursue their passions. For employers, the challenge is embracing this modern world of work and rethinking their talent strategy. Every day across the world, we make people-work connections that enable the growth and advancement today’s workers and forward-looking companies are searching for. That’s because we’re always thinking about what’s next and advising job seekers and employers about new ways of thinking about their futures. We’re proud to be a global specialty talent solutions provider, connecting great people with great companies in fields including Science, Engineering, Office, Light Industrial, Education, and more. Whether you’re a job seeker or an employer, we’ll help you ditch the script on old ways of thinking, so you can meet your goals and reach your potential.
Accounting Administrator
Top Benefits
About the role
Our well-established client in Markham, ON, is looking for an Accounting Administrator to join their team on a temporary basis for approximately 6 – 8 months.
Responsibilities:
- Ensure their Independent Sales Representatives are accurately paid for commissions, overrides, quarterly bonuses on premiums submitted and renewed, and they are paid according to established deadlines.
- Provide prompt and accurate response to our Independent Sales Representatives via the Regional Administrators.
- Verify all entries reflected on the bi-weekly statements are showing correct compensation prior to release.
- Maintain Independent Sales Representatives accounts as per the time-period stipulated in their contract.
- Proactively monitor and manage negative account balances held by agents to protect the company
- Administer the Agent Advance Program using Excel and/or mainframe macros on a weekly basis including reconciliations and rectifying any problems.
- Maintain and create new, existing macros for the department.
- Log and adjust weekly control reports based on policy change information.
Ongoing monitoring of third-party activity processes (Third Party Management):
- Preparation and distribution of weekly reports – New Third Party and Relationship (Coupa)
- Updating of the Vendor Listing for Canada along with validation of database and updating of the supporting documentation (Contracts, Agreements, SOW)
- Supporting the Vendor Risk Analyst with analysis and reconciliation of team vendors and activity
Assist with Payment (BuyNow) activities:
- Assist the team with processing of payment vouchers (preparing supporting material, entering voucher for payment)
- Support on the tracking of the payments and distribution of the costs to the business leads
- Review existing processes for efficiency improvements and automation of tasks.
Support on Centralized Services processes:
- Monitoring of the Scanning Services (Captiva Daily quality assessment), Reporting incidents and keeping team aware of the service
- Assist team with the transition of files to One Drive
- Inventory Reporting on physical and digital product/collateral (Vendor Portal Analysis and MOD platform availability)
- Tracking of Vendor SLA’s for Outsource providers.
- Assist team with annual / quarterly activities (Iron Mountain, Records Management, Scanning, Indexing, Inventory Management)
Internal support:
- Update corporate policies and compliance / risk management documentation as needed.
- Assist with special project implementation (updating project decks, data validation, UAT testing support for team)
- Ad hoc projects and reports according to the business needs and requirements.
The ideal candidate will have:
- University Graduate, BA (Finance or Mathematics preferred).
- Previous experience in a similar environment.
- Strong Mathematics background with attention to detail, solid analytical, problem-solving skills.
- Accounting knowledge, proficient in Microsoft Office (Word, Access, etc.), advanced skills in Excel program.
- Advanced ‘Microsoft Visual Basic’ programming knowledge to implement & maintain Macros.
- Highly organized, able to multi-task and complete assignments accurately and on time.
- Must be sensitive to maintaining confidentiality.
- Excellent verbal and written communication skills to interact with various levels of management and sales administration.
- Knowledge of French an asset.
- Sales compensation design experience an asset.
- PeopleSoft and Coupa experience an asset.
- Self-motivated to work independently while working collaboratively and effectively within a team environment.
Perks:
- Work onsite for a dynamic organization
- Monday to Friday, day shift (9am – 5pm)
- $25.00 per hour, depending on experience
What's In It for You!
- Weekly pay cheque
- Paid vacation pay and statutory holidays
- Hundreds of free training courses through our Kelly Learning Center that you can access from home 24/7
- Competitive Wage
- Long term temporary position
Why Kelly®?
As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.
About Kelly®
At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
About Kelly Services (Canada), Ltd.
The world of work is changing, and we get it. The days of staying at one employer for an entire career are over. The next job, chapter in life, and quest for advancement means careers are continually in motion. People are choosing to work in nontraditional ways—temporary, contract, freelance, and as gig workers—to advance their careers and have flexibility to pursue their passions. For employers, the challenge is embracing this modern world of work and rethinking their talent strategy. Every day across the world, we make people-work connections that enable the growth and advancement today’s workers and forward-looking companies are searching for. That’s because we’re always thinking about what’s next and advising job seekers and employers about new ways of thinking about their futures. We’re proud to be a global specialty talent solutions provider, connecting great people with great companies in fields including Science, Engineering, Office, Light Industrial, Education, and more. Whether you’re a job seeker or an employer, we’ll help you ditch the script on old ways of thinking, so you can meet your goals and reach your potential.