Our client:

• Is a boutique litigation law firm in downtown Toronto

Role & Responsibilities:

• Oversee the smooth and efficient day-to-day operations of the office, ensuring a productive and well-organized work environment
• Manage the office budget and associated costs, proactively identifying and implementing cost-saving opportunities
• Maintain a clean, fully stocked kitchen and ensure all office supplies are readily available
• Coordinate with multiple service vendors; develop and manage a regular maintenance schedule to ensure the space is running optimally
• Oversee payroll and bookkeeping functions (currently outsourced), with a working knowledge of basic accounting principles (e.g., debits and credits)
• Provide support on marketing initiatives, including preparing first drafts of marketing materials
• Embrace flexibility and adaptability to handle a variety of ad hoc tasks, including unexpected needs that may arise

Requirements:

• Minimum 5 years of experience in a similar administrative or office management role, with a proven track record of independently running a fast-paced office
• Strong budget management experience
• Excellent verbal and written communication skills, with the ability to engage effectively at all levels
• Exceptional organizational skills with the ability to prioritize, multitask, and meet deadlines
• Self-motivated and proactive, capable of working autonomously while identifying opportunities to enhance office operations and culture
• Reliable problem-solver who remains composed under pressure and can quickly resolve issues
• Collaborative and team-oriented, with a willingness to take on both high-level responsibilities and day-to-day tasks