Supply: Administrative Assistant/Switchboard/Print Services Salary: $24.25 per hour + 4% vacation pay

Location: Elementary & Secondary Schools within the Halton District School Board (Burlington, Oakville, Milton, Georgetown, Acton); and Burlington - JW Singleton Education Centre

Why join HDSB? The Halton District School Board located in the Greater Toronto Area serves more than 67,000 students in the municipalities of Burlington, Halton Hills, Milton and Oakville in the Region of Halton.

Among the largest English school boards in Ontario, the Halton public board offers high-quality education for elementary and secondary students as well as continuing education opportunities for adults and newcomers to the area.

Together, more than 12,000 Halton District School Board staff inspire students to learn, grow and succeed.

Position Summary Supply administrative assistants staff work on an “as needed” basis, filling vacancies for staff who are away or on leave within our elementary or secondary schools or the administrative Board offices.

The Administrative Assistants provide administrative support in Elementary and Secondary school offices. Including responsibility for the day to day office functions (telephone, front desk reception and maintaining student database “Aspen”); as well as, frontline support for students, parents, and the general school community (reception coverage, attendance input, school start-up procedures, mark reporting process and filing of records).

The Switchboard Operator/Receptionist is responsible for answering calls on a switchboard, and redirecting calls to the appropriate person/department. The Switchboard Operator/Receptionist also receives deliveries, greets visitors and hands out cheques to vendors.

The print/mail clerk is responsible for assisting the print department, as needed, which includes the operation of several copiers/printers, a drill press, a power paper cutter, and an air feed folder. This position will also be responsible for assisting the Shipper/Receiver in sorting incoming mail from both the internal courier system and the royal mail.

Qualifications Supply administrative assistants, clerical positions require a grade 12 diploma or equivalent, and a minimum of at least one year related experience.

Also Required Are Excellent interpersonal and customer service skills

Excellent organizational skills

Outstanding communication skills

Expertise in the use of computer technology (e.g. word processing, email, spreadsheet, and internet applications, including Google Suite)

Computer proficiency, including Windows, MS Office, Google Suite, ClarisWorks, Filemaker Pro and Desktop Publishing

Other Assets For The Job Include Flexibility and a positive attitude

Ability to multitask

Ability to adapt to changing and different environments

Sounds like you? Apply now!

Visit Apply to Education to complete an online application: https://hdsb.simplication.com/

Apply under Job Category: ECE, EA and Support Staff, etc. and search for Job Code #

Application Deadline is 4:00 pm on Friday, July 25, 2025

Resume and other supporting documents should be submitted when completing an online application.

Learn more about the Halton District School Board

Please visit our website at https://www.hdsb.ca

Conditions Of Employment All employees must provide an original Criminal Reference Check including Vulnerable Sector Screening, dated within six months.

For Shipping/Receiving/Mail Clerk positions, physical ability to perform the demands of the position is required.For this reason, short-listed candidates will be required to complete a post-employment offer screen, as a condition of employment, to ensure they are physically fit to perform the core responsibilities of the role. Results of this testing will be provided to the School Board, who will notify candidates of their results.

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will only be made with those who are shortlisted for an interview.

Applicant Self Identification Questions As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Requirements Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and

granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at mohammedd@hdsb.ca

Accommodation Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness The HDSB is committed to providing a respectful and healthy work environment.