Overview:

The HR Administrator reports to the HRBP and will play a pivotal role in providing comprehensive administrative support to our human resources team. The ideal candidate is someone who can swiftly react and adapt to changes in our fast-paced environment. If you are a detail-oriented professional with a strong background in HR and administration, we invite you to apply for this exciting opportunity.

Responsibilities:

• Lead the corporate onboarding process, including the distribution of necessary forms, communication of expectations, and orientation of new hires to office procedures and culture.

• Assist with corporate recruitment by conducting reference checks, prescreening candidates, and participating in interviews.

• Review, provide feedback on, and approve employee documentation to ensure accuracy and compliance.

• Provide guidance and peer-to-peer coaching to recruitment coordinators to support skill development and alignment with best practices.

• Manage employee leaves of absence from initiation to return, working collaboratively with other departments to ensure smooth transitions.

• Administer field employee benefits, including enrollment, updates, and terminations; act as the primary liaison between employees and benefit providers.

• Maintain and regularly update employee records and new hire documents to ensure accuracy and confidentiality.

• Manage HR inboxes and serve as the first point of contact for all employee inquiries, escalating complex concerns to the appropriate HR Business Partners.

• Collaborate with site leadership to address and resolve employee-related issues in a timely and effective manner.

• Process employee lifecycle documentation, including terminations and shortage of work notices.

• Develop and implement employee wellness and engagement programs, such as perks and recognition initiatives.

• Conduct exit interviews and report findings to inform retention and engagement strategies.

• Upload and organize HR documents and forms within Bistrainer and ICIMS.

• Contribute to interdepartmental projects and initiatives, offering HR insights and support.

• Generate HR-related reports and extract data to support decision-making and strategic planning.

• Present on HR topics and facilitate training sessions to support organizational learning and compliance.

• Perform audits and inquiries in internal databases to ensure the accuracy and integrity of HR data.

• Manage various employee programs, including incentives and recognition-based initiatives.

• Compile and provide data for client-required checks and compliance reporting.

Qualifications:

• Certificate or diploma in Human Resources and/or Administration.
• 2 + years of experience in Human Resources,
• 5 + years of administrative experience.
• Proficient in Microsoft Office, with strong computer and technical skills.
• Experience with HRIS or data entry systems considered an asset.
• Familiarity with common certifications and requirements in the Construction/Trades industry is an asset.

Skills:

• Proactive, self-motivated, and capable of working independently or collaboratively within a team.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Exceptional organizational and time management abilities; skilled at managing multiple tasks in a dynamic, fast-paced setting.
• Meticulous attention to detail.
• Dependable and punctual.