Bilingual OMVIC Clerk

(Job Number: 68-25)

Repost

Department: Automotive Business School of Canada
Campus: Barrie
Classification: Support Staff
Posting Date: June 27, 2025
Hourly Pay Rate: $28.78 (start rate) - 33.37 (4-year rate)
Hours Per Week: 35 hours per week
Status: Full-Time

Located in Barrie and under the general supervision of the Manager, the incumbent provides front line customer service, registers students, coordinates testing, and assists with financial processes to ensure the successful delivery of the Automotive Business School of Canada (ABSC) / Ontario Motor Vehicle Industry Council (OMVIC) Certification programs. This role is integral to the department's day to day and would require a bilingual candidate who is fluent in English and French. Specific duties include, but are not limited to:

• Acting as a frontline resource to provide information about the certification process and respond to enquiries from students, OMVIC, licensing bureau offices, and dealerships
• Registering students to the OMVIC certification course by ensuring correct / complete information is received and entered information into the Student Information System (Banner), reviewing citizenship documentation, and verifying method of payment prior to registration
• Preparing and distributing OMVIC certification course packages to students
• Coordinating the logistics of the OMVIC certification testing process which includes ensuring paperwork is provided to the appropriate testing offices, arranging access to the student testing portal, using a Scantron process to grade completed in-person tests, running final grade report for online test, entering final grades into the Student Information System (Banner), and responding to student enquiries
• Travelling to various off-campus testing locations to invigilate testing while ensuring secure test environments and compliance with test administration protocol are followed
• Preparing course completion documents and plaques for successful students and ensuring a timely delivery on a daily basis
• Assisting with financial processes (compiling and processing invoices, running reports, processing payments using a cashiering system (TouchNet), balancing daily receipts of registrations, and investigating / resolving discrepancies)

QUALIFICATIONS:

• Successfully completed a one-year postsecondary certificate in a relevant field of study
• Two years of experience in a fast-paced office environment providing front-line customer service
• Fluent written and verbal communication in both English and French
• Experience assisting with financial processes
• Computer skills and experience using the MS Office Suite (Word, Excel, and Outlook) and the Internet
• Experience working in a student information system (preferably Banner) and a cashiering system (preferably TouchNet) would be an asset
• Excellent interpersonal, communication (written and oral), and customer service skills
• Demonstrated problem solving and conflict resolution skills
• Demonstrated organizational and time management skills with the ability to prioritize and juggle multiple tasks effectively in a fast-paced deadline driven environment with constant interruptions
• Ability to work independently as well as part of a team
• Access to private reliable transportation with the ability to travel, as required, to invigilate testing at off campus testing sites
• Cultural awareness with the ability to work with a diverse client base
• Experience in a postsecondary educational institution preferably in a frontline customer service role, processing registrations would be an asset
• All offers of employment for this position are contingent upon an acceptable Criminal Record and Judicial Matters Check.

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced Flex Work for some positions. This position is currently eligible for Hybrid Work. Flex Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the Flex Work guidelines. All employees are required to permanently reside in the province of Ontario.

Apply Now:

Applications for this position must be received by 11:59 p.m. July 11, 2025. While we thank all applicants, only those contacted for an interview will be acknowledged.