ADS Level 6 - Administrative Assistant - Learner Well Being and Success Office - Faculty of Medicine
About the role
The Administrative Assistant at the Learner Well-Being and Success (LWS) Office will be the welcoming face for learners entering the office. Reporting to the Manager of the LWS Office and collaborating with and supporting a dedicated team, this role will perform various administrative duties that require initiative and sound judgment. This role is crucial in ensuring a positive and supportive environment for all learners.
RESPONSIBILITIES:
- The initial point of contact for all Medical Students entering the LWS office
- Provide information on services such as enrollment forms and fees, ID cards, locker rooms, parking permits, photocopying, student lounge, etc.
- Preparing confidential documents related to student services
- Maintain class lists, contact information and class composites
- Assist with student and LWS staff travel claims
- Maintain leave requests documentation
- Complete clerkship payroll requests
- Support the LWS office in the logistical planning of activities and events, such as Orientation, White Coat Ceremony, Convocation, Shingles Night
- Order office supplies
- Arrange meetings and appointments for members of the LWS office and preparing related materials for various committees
- Record and transcribe meeting minutes
- Complete pre-approval forms and make payments for invoices
- Reconcile accounts
- Provide administrative support to all staff and faculty in the LWS office
- Perform other related duties as required
- Evening and weekend work may be required
QUALIFICATIONS:
- Completion of a College certificate as an administration assistant, with a minimum of 3 years of experience as an administrative assistant required
- A bachelor's degree would be an asset
- Incumbent must have a high degree of maturity and work experience to draw on and interpret policies, be aware of potential situations arising, be able to suggest solutions to issues, and effectively handle the complex and demanding nature of the position
- Incumbent requires exceptional organizational, management, communication, and time management skills
- Incumbent requires exceptional problem-solving and critical thinking, including above-average writing and analytical skills
- Experience with Microsoft Office (Word, Excel, Power Point and Outlook)
- Experience within a post-secondary institution would be considered an asset
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.
ADS Level 6 - Administrative Assistant - Learner Well Being and Success Office - Faculty of Medicine
About the role
The Administrative Assistant at the Learner Well-Being and Success (LWS) Office will be the welcoming face for learners entering the office. Reporting to the Manager of the LWS Office and collaborating with and supporting a dedicated team, this role will perform various administrative duties that require initiative and sound judgment. This role is crucial in ensuring a positive and supportive environment for all learners.
RESPONSIBILITIES:
- The initial point of contact for all Medical Students entering the LWS office
- Provide information on services such as enrollment forms and fees, ID cards, locker rooms, parking permits, photocopying, student lounge, etc.
- Preparing confidential documents related to student services
- Maintain class lists, contact information and class composites
- Assist with student and LWS staff travel claims
- Maintain leave requests documentation
- Complete clerkship payroll requests
- Support the LWS office in the logistical planning of activities and events, such as Orientation, White Coat Ceremony, Convocation, Shingles Night
- Order office supplies
- Arrange meetings and appointments for members of the LWS office and preparing related materials for various committees
- Record and transcribe meeting minutes
- Complete pre-approval forms and make payments for invoices
- Reconcile accounts
- Provide administrative support to all staff and faculty in the LWS office
- Perform other related duties as required
- Evening and weekend work may be required
QUALIFICATIONS:
- Completion of a College certificate as an administration assistant, with a minimum of 3 years of experience as an administrative assistant required
- A bachelor's degree would be an asset
- Incumbent must have a high degree of maturity and work experience to draw on and interpret policies, be aware of potential situations arising, be able to suggest solutions to issues, and effectively handle the complex and demanding nature of the position
- Incumbent requires exceptional organizational, management, communication, and time management skills
- Incumbent requires exceptional problem-solving and critical thinking, including above-average writing and analytical skills
- Experience with Microsoft Office (Word, Excel, Power Point and Outlook)
- Experience within a post-secondary institution would be considered an asset
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.