Position Overview

We are seeking a detail-oriented Systems Administrator to manage critical financial data entry within our Enterprise Resource Planning (ERP) system. This role directly supports our Office Manager and is specifically focused on processing scanback credit entries, accounts payable transactions, and accounts receivable payment entries to ensure accurate financial records and smooth business operations.

Key Responsibilities

Scanback Credit Entry Processing

 Process scanback credit entries accurately and efficiently in the ERP system

 Review and validate scanback documentation before data entry

 Ensure proper coding and classification of credit transactions

 Reconcile scanback credits with supporting documentation

 Maintain accurate records of all scanback credit processing activities

 Generate reports on scanback credit activity as required

Accounts Payable Data Entry

 Input vendor invoices and expense transactions into the ERP system

 Verify invoice accuracy against purchase orders and receiving documents

 Code invoices to appropriate general ledger accounts and cost centers

 Maintain vendor files and resolve payment discrepancies

Accounts Receivable Payment Processing

 Enter customer payments and cash receipts into the ERP system

 Apply payments to appropriate customer accounts and invoices

 Process credit card payments, ACH transactions, and check deposits

Data Quality & Support

 Ensure accuracy and completeness of all financial data entries

 Review and correct data entry errors and discrepancies

 Maintain proper documentation for all transactions processed

 Support month-end and quarter-end closing procedures with timely data entry

 Assist with account reconciliations and audit support as needed

Required Qualifications

Experience & Skills

 High school diploma required; Associate's degree in Business, Accounting, or

related field preferred

 Minimum 2-3 years of experience with financial data entry in ERP systems

 Strong experience with accounts payable and accounts receivable processing

 Demonstrated ability to handle high-volume data entry with exceptional accuracy

 Experience with credit entry processing and financial adjustments

 Understanding of basic accounting principles and general ledger coding

Technical Competencies

 Proficiency with ERP systems for financial data entry and transaction processing

 Strong computer skills including Microsoft Excel for data analysis and reporting

 Excellent typing speed and accuracy (minimum 60 WPM with high accuracy)

 Ability to navigate complex software systems efficiently

 Understanding of data validation and quality control processes

Core Competencies

 Exceptional attention to detail and commitment to data accuracy

 Strong organizational skills and ability to meet daily processing deadlines

 Ability to work independently with minimal supervision

 Excellent problem-solving skills for resolving transaction discrepancies

 Strong communication skills for coordinating with accounting and finance teams

 Understanding of confidentiality requirements for financial information

 Ability to handle repetitive tasks while maintaining accuracy and efficiency

Preferred Qualifications

 Experience with specific ERP platforms (SAP, Oracle, MS Dynamics, NetSuite,

etc.)

 Background in accounting, bookkeeping, or accounts payable/receivable

operations

 Experience with scanback processing or similar credit management systems

 Knowledge of payment processing procedures

 Familiarity with financial controls and audit requirements

 Experience in retail or distribution environments

To Apply: Please submit your resume highlighting your experience with ERP financial

data entry, specifically any background with accounts payable, accounts receivable, and credit processing operations.

Job Type: Full-time

Pay: $28.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Work Location: In person