All Saints' Anglican Church Westboro, Ottawa

Introduction

All Saints' Westboro is seeking a warm, capable, and highly organized Parish Administrator to support the daily operations of our vibrant parish community. As the welcoming face of the church office, the Parish Administrator plays a key role in ensuring the smooth coordination of parish life, offering vital support to the clergy, staff, volunteers, and wider community.

This is a part-time permanent position ideal for someone with strong communication skills, a commitment to confidentiality, and a heart for service in a church setting.

Key Responsibilities

1. Office & Administrative Support

• Serve as the first point of contact for parishioners, staff, and the public.
• Manage emails, phone calls, mail, and office supplies.
• Provide administrative support to clergy and staff.
• Maintain records, archives, and parish databases (including Google Workspace and Microsoft Office).
• Liaise with ministry leaders and external partners (including First United Church).
• Coordinate police record checks and maintain diocesan statistical records.

2. Worship & Pastoral Administration

• Prepare weekly Sunday bulletins, prayer lists, and duty schedules.
• Support communication for worship participants and staff.
• Attend and contribute to regular staff meetings.
• Coordinate materials and reports for the annual vestry meeting and diocesan returns.

3. Facility & Event Coordination

• Maintain the parish bookings calendar in collaboration with First United.
• Respond to inquiries and coordinate room rentals with the facilities manager.
• Assist with logistics and materials for parish events and joint programming.

4. Communications & Website

• Ensure the timely flow of parish communications.
• Support parish website updates in collaboration with the web designer.
• Assist with printed and electronic communications (e.g., posters, announcements).

5. Food Bank Support

• Provide administrative assistance to the Westboro Region Food Bank located on-site.

6. Other Duties

• Maintain office equipment and arrange service as needed.
• Identify materials for archiving and coordinate with Diocesan Archives.
• Complete other tasks as assigned by the Incumbent or Associate Incumbent.

Qualifications

• Proficiency in Microsoft Office, Google tools, and Zoom; familiarity with Mailchimp, Canva, Facebook, and other online tools is an asset.
• Ability to quickly learn and use platforms such as Box, JotForm, and Planning Center.
• Excellent communication, organizational, and interpersonal skills.
• Strong attention to detail and commitment to confidentiality.
• Background check and police record clearance required as a condition of employment.

Job Details

• Position: Parish Administrator
• Location: 347 Richmond Rd, Ottawa, ON K2A 0E7
• Reports to: Incumbent
• Hours: Monday to Friday 9:30 am to 2:30 pm, 25 hours/week
• Start Date: As soon as possible
• Compensation: $22–$25/hour based on experience
• Employment Type: Part-time, Permanent
• Eligibility: Must be legally entitled to work in Canada

Application

Don't just apply for a job—apply to support a mission! Submit your application by clicking “Apply Now.”

Applications will be reviewed on a rolling basis. Only those selected for an interview will be contacted.

The Anglican Diocese of Ottawa is committed to equity and inclusion and welcomes applications from all qualified candidates. We are an equal-opportunity employer and will accommodate applicants under the Ontario Human Rights Code and AODA. Please contact us at hr@ottawa.anglican.ca if you require accommodation.

AI will be used to assist in screening and assessment.

This ad is for an existing opening.