Facilities and Administrative Assistant
About the role
Since 1996, HR Associates has been a recognized leader in the provision of temporary services to the public, broader public, and not-for-profit sectors throughout Ontario. With a strong reputation for being recruitment specialists with extensive experience in providing staffing services for administrative and professional positions in program management, healthcare, communications, human resources, finance, information technology, policy development, etc.
Facilities and Administrative Assistant
Our healthcare client is seeking a Facilities and Administrative Assistant to support a busy executive and ensure smooth day-to-day office operations. This dynamic role blends traditional executive support with hands-on facilities coordination — you'll manage office access, oversee furniture needs and setups, coordinate with vendors, and help maintain a workspace that supports productivity.
You’ll be responsible for scheduling, meeting preparation, document coordination, and general administrative support for a senior leader. At the same time, you’ll take ownership of practical office logistics, including onboarding workspace arrangements, monitoring supplies and equipment, and keeping operations running seamlessly.
Qualifications:
- Undergraduate degree, diploma, or certificate in Business Administration, Office Administration, or an Executive Secretary program, or a combination of equivalent experience and education.
- Minimum of three (3) years of experience, preferably in the healthcare setting.
- Experience supporting executives along with facilities coordination experience
- Proficiency at an advanced level with MS Office suite of programs, specifically, Teams, Outlook, Word, Excel and PowerPoint.
If you feel that you have the right combination of qualities for this position, please submit your resume by Tuesday July 15, 2025. We thank all candidates for submitting their resume, however only those selected for an interview will be contacted.
If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x. 266.
About HR Associates
Based in Toronto, we are an HR management firm dedicated to serving Ontario’s public, broader public, and not-for-profit sectors with a specialized suite of services.
With over 20 years of experience, we proudly offer a strong track record in delivering successful interim staffing solutions and HR consulting services, including province-wide recruitment process outsourcing.
Stay updated on our work by following our LinkedIn pages for insights from each of our four divisions: Interim Staffing, HR Consulting, Recruitment, and Testing & Assessment.
Connect with us on Twitter @hr_associates and Facebook at facebook.com/302hrassociates!
Licensed Temporary Help Agency (THA-0000000026) and Recruiter (REC-0000000033) in the Province of Ontario.
Facilities and Administrative Assistant
About the role
Since 1996, HR Associates has been a recognized leader in the provision of temporary services to the public, broader public, and not-for-profit sectors throughout Ontario. With a strong reputation for being recruitment specialists with extensive experience in providing staffing services for administrative and professional positions in program management, healthcare, communications, human resources, finance, information technology, policy development, etc.
Facilities and Administrative Assistant
Our healthcare client is seeking a Facilities and Administrative Assistant to support a busy executive and ensure smooth day-to-day office operations. This dynamic role blends traditional executive support with hands-on facilities coordination — you'll manage office access, oversee furniture needs and setups, coordinate with vendors, and help maintain a workspace that supports productivity.
You’ll be responsible for scheduling, meeting preparation, document coordination, and general administrative support for a senior leader. At the same time, you’ll take ownership of practical office logistics, including onboarding workspace arrangements, monitoring supplies and equipment, and keeping operations running seamlessly.
Qualifications:
- Undergraduate degree, diploma, or certificate in Business Administration, Office Administration, or an Executive Secretary program, or a combination of equivalent experience and education.
- Minimum of three (3) years of experience, preferably in the healthcare setting.
- Experience supporting executives along with facilities coordination experience
- Proficiency at an advanced level with MS Office suite of programs, specifically, Teams, Outlook, Word, Excel and PowerPoint.
If you feel that you have the right combination of qualities for this position, please submit your resume by Tuesday July 15, 2025. We thank all candidates for submitting their resume, however only those selected for an interview will be contacted.
If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x. 266.
About HR Associates
Based in Toronto, we are an HR management firm dedicated to serving Ontario’s public, broader public, and not-for-profit sectors with a specialized suite of services.
With over 20 years of experience, we proudly offer a strong track record in delivering successful interim staffing solutions and HR consulting services, including province-wide recruitment process outsourcing.
Stay updated on our work by following our LinkedIn pages for insights from each of our four divisions: Interim Staffing, HR Consulting, Recruitment, and Testing & Assessment.
Connect with us on Twitter @hr_associates and Facebook at facebook.com/302hrassociates!
Licensed Temporary Help Agency (THA-0000000026) and Recruiter (REC-0000000033) in the Province of Ontario.