Top Benefits
About the role
Role: Office Manager – Temp Full-time (3.5 months with opportunity to extend)
Reports to: Administrator, Long-Term Care
Weekly Hours: 37.5 Hours per week
Salary: Commensurate with experience
Business Office Manager
Shalom Village is currently seeking a dedicated and experienced Business Office Manager to join our team. The Business Office Manager plays a crucial role in ensuring the smooth operation of administrative and financial functions within our organization. This position requires a dynamic individual who is detail oriented, organized, person centered and is able to effectively manage multiple responsibilities in a fast-paced environment.
At Shalom Village, we offer a supportive work environment, competitive compensation, and opportunities for professional growth and development. This is an exciting opportunity for a dedicated individual who is passionate about making a positive impact on the lives of seniors and their families. If you are ready to join a team that is committed to providing exceptional care and services to our community, we encourage you to apply to this exciting opportunity.
Key responsibilities include, but are not limited to:
Responsibilities:
- Respond to telephone, e-mail, and in-person inquiries from residents, families and other parties.
- Managing and monitoring administration expenses, assists in the explanation of monthly variances and with the Administrator and Chief Financial Officer to identify and implement corrective action plans.
- Maintain petty cash system with accurate recording of cash distributed and receipts/signed vouchers for each transaction.
- Maintaining and reconciling Trust Accounts for residents, reconciling monthly and proving monthly statements.
- Entering and updating all accommodation rates, miscellaneous monthly billing charges as applicable.
- Managing concierge/reception team members and assign applicable duties.
- Assist with new residents and their families with admission contracts and leases.
- Track and follow up with outstanding accounts receivable.
- Responsible for maintaining all Office Filing.
- Prepare and submit weekly Occupancy Reports and other reporting as required.
- Responsible for preparing and processing Bank Deposits – must be able to travel to the bank.
- Receive all incoming Mail / Post Office and courier duties.
- Prepare and place office supply orders.
- Order, store and track technology equipment for the organization. (Computers, Cell phones, etc)
- Process ROEs as a backup.
- Maintain accounts receivable and accounts payable.
- Preform Audits/Charts/Trust monthly or more often as required.
- Prepare and send out annual Tax Letters.
- Maintain ERRISA.
- OCHAP Billing and reporting.
- Support the Corner Store, Café and meal tickets with reconciling sales, billing and deposits.
- Completes Government Reporting. (French Language Survey, Public Sector Salary Disclosure, AODA-Accessibility for Ontarians with Disabilities Act, OCHAP reporting monthly).
- Assists CFO and Finance Team with month end processes.
- Performs other duties as assigned.
The successful applicant will possess the following qualifications:
- Successful completion of a recognized Business Administration or Accounting Program AND two to three years of business administration and accounting experience.
- Experience is Long Term Care and Healthcare is preferred.
- Excellent technology skills including intermediate level experience with Microsoft Office, Excel and Power Point.
- Must be able to work with minimal supervision and take initiative.
- Able to maintain filing systems and basic databases.
- Excellent analytical and problem-solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and customer service skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Must understand or be willing to learn about the Fixing Long Term Care Homes Act and Regulations.
- Thrive in a busy, collaborative, and caring environment.
- Flexibility, resilience and adaptability to changing needs and demands of the program and organization.
- Must have strong communication, leadership, organizational and interpersonal skills.
**Although we value candidates who possess the full range of qualifications listed, we encourage individuals who believe they meet most of the criteria to apply. We recognize that diverse experiences and perspectives enrich our team and contribute to our collective success.**
Shalom Village is committed to diversity and inclusivity. We are excited to hire people whose skills, attitude, and abilities contribute to the success of the organization and who reflect the values of our community.
** Shalom Village recognizes that the right fit for a position is more than just a list of criteria. If you believe you may be a good candidate, but you don’t meet all the criteria, please apply, and tell us why you’re a great fit in your cover letter. You may be just the person we are looking for.
Top Benefits
About the role
Role: Office Manager – Temp Full-time (3.5 months with opportunity to extend)
Reports to: Administrator, Long-Term Care
Weekly Hours: 37.5 Hours per week
Salary: Commensurate with experience
Business Office Manager
Shalom Village is currently seeking a dedicated and experienced Business Office Manager to join our team. The Business Office Manager plays a crucial role in ensuring the smooth operation of administrative and financial functions within our organization. This position requires a dynamic individual who is detail oriented, organized, person centered and is able to effectively manage multiple responsibilities in a fast-paced environment.
At Shalom Village, we offer a supportive work environment, competitive compensation, and opportunities for professional growth and development. This is an exciting opportunity for a dedicated individual who is passionate about making a positive impact on the lives of seniors and their families. If you are ready to join a team that is committed to providing exceptional care and services to our community, we encourage you to apply to this exciting opportunity.
Key responsibilities include, but are not limited to:
Responsibilities:
- Respond to telephone, e-mail, and in-person inquiries from residents, families and other parties.
- Managing and monitoring administration expenses, assists in the explanation of monthly variances and with the Administrator and Chief Financial Officer to identify and implement corrective action plans.
- Maintain petty cash system with accurate recording of cash distributed and receipts/signed vouchers for each transaction.
- Maintaining and reconciling Trust Accounts for residents, reconciling monthly and proving monthly statements.
- Entering and updating all accommodation rates, miscellaneous monthly billing charges as applicable.
- Managing concierge/reception team members and assign applicable duties.
- Assist with new residents and their families with admission contracts and leases.
- Track and follow up with outstanding accounts receivable.
- Responsible for maintaining all Office Filing.
- Prepare and submit weekly Occupancy Reports and other reporting as required.
- Responsible for preparing and processing Bank Deposits – must be able to travel to the bank.
- Receive all incoming Mail / Post Office and courier duties.
- Prepare and place office supply orders.
- Order, store and track technology equipment for the organization. (Computers, Cell phones, etc)
- Process ROEs as a backup.
- Maintain accounts receivable and accounts payable.
- Preform Audits/Charts/Trust monthly or more often as required.
- Prepare and send out annual Tax Letters.
- Maintain ERRISA.
- OCHAP Billing and reporting.
- Support the Corner Store, Café and meal tickets with reconciling sales, billing and deposits.
- Completes Government Reporting. (French Language Survey, Public Sector Salary Disclosure, AODA-Accessibility for Ontarians with Disabilities Act, OCHAP reporting monthly).
- Assists CFO and Finance Team with month end processes.
- Performs other duties as assigned.
The successful applicant will possess the following qualifications:
- Successful completion of a recognized Business Administration or Accounting Program AND two to three years of business administration and accounting experience.
- Experience is Long Term Care and Healthcare is preferred.
- Excellent technology skills including intermediate level experience with Microsoft Office, Excel and Power Point.
- Must be able to work with minimal supervision and take initiative.
- Able to maintain filing systems and basic databases.
- Excellent analytical and problem-solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and customer service skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Must understand or be willing to learn about the Fixing Long Term Care Homes Act and Regulations.
- Thrive in a busy, collaborative, and caring environment.
- Flexibility, resilience and adaptability to changing needs and demands of the program and organization.
- Must have strong communication, leadership, organizational and interpersonal skills.
**Although we value candidates who possess the full range of qualifications listed, we encourage individuals who believe they meet most of the criteria to apply. We recognize that diverse experiences and perspectives enrich our team and contribute to our collective success.**
Shalom Village is committed to diversity and inclusivity. We are excited to hire people whose skills, attitude, and abilities contribute to the success of the organization and who reflect the values of our community.
** Shalom Village recognizes that the right fit for a position is more than just a list of criteria. If you believe you may be a good candidate, but you don’t meet all the criteria, please apply, and tell us why you’re a great fit in your cover letter. You may be just the person we are looking for.