Job Title: Accounts Receivable

Qualifications:

• Completion of secondary school
• Experience in accounting or bookkeeping considered an asset
• Experience in SAP is an asset

Position Summary:

The Accounts Receivable (A/R) Administrator is directly responsible for performing data entry and related duties in posting accounts receivable invoices. This includes maintaining ledgers, credit balances, and resolving account irregularities. The A/R Administrator will also administer claims, refunds, adjustments, and any other accounting transactions related to A/R management. This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices due to the organization.

Specific responsibilities include but are not limited to:

• Collaborate with the Accounting Manager to maintain collection goals and general A/R performance levels.
• Communicate with internal/external sales representatives and accounting/tax professionals as necessary to complete job duties.
• Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment.
• Post and reconcile vendor payments to general ledgers.
• Post incoming payments and, as requested, process certain outgoing payments (e.g., company credit card transactions) related to accounts payable.
• Post A/R data to profit/loss reports, balance sheets, income statements, and other documentation.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Balance daily A/R batches; prepare and distribute income reports and statistics to key personnel.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
• Where applicable, evaluate and process insurance denials and/or late insurance claims.
• Form collection strategies to mitigate customer objections to making timely A/R payments.
• Investigate collection problems and advise customers on corporate A/R policies and procedures.
• Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• All other duties and responsibilities as required.

Working Hours:

Normal working hours are 8 working hours from 8:00 am – 4:30 pm Monday-Friday with a 30 minute lunch break. Employees are expected to start work no later than 8:00 am weekdays.