Role Overview This is a Full Time Position approximately 37.5 hours per week. This position can be a hybrid work from office/remote work arrangement with a minimum of 3 days per week in office at Montreal location. The Legal Assistant reports directly to the Manager of Support Services.

We are looking for a Legal Assistant/ Office Clerk to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support one to two lawyers, and work with the paralegal and legal support teams to ensure the seamless operation of the Montreal office.

This position provides opportunity for career development working with various lawyers' legal administrative needs.

Key Responsibilities

• Manage calendars and schedule appointments using Outlook and various planning tools.
• Oversee and update both electronic and physical "Bring Forward" systems for task and document management.
• Complete monthly reconciliations of expenses for assigned lawyers.
• Provide support for negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
• Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
• Draft, edit, format, and organize various materials, including correspondence, memos, reports,documents, and labels, for electronic or print use.
• Arrange meetings, including preparation of documents, catering, and logistical support.
• Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
• Support with reviewing, assembling, and organizing documentary evidence for complex cases.
• Handle scanning and photocopying of necessary documents.
• Schedule and coordinate frequent travel arrangements.
• Reception duties, including welcoming guests, answering phones, taking messages, and directing calls.
• Collect, sort, and distribute incoming mail and courier packages.
• Daily management of the physical office
• Setting up and cleaning up;
• Setting up and testing AV for meetings
• Order, stock, sort, and organize office supplies and manage inventory.
• Maintain general office tidiness. Make coffee, refill supplies, operate dishwasher, and clean up as needed.
• Perform additional administrative tasks as needed to support the team.

Requirements And Qualifications The ideal candidate will:

• Be bilingual (English/French) both oral and written
• Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
• Have 4+ years of experience as a Legal Assistant or similar role, or equivalent experience.
• Demonstrate strong organizational and prioritization skills, with the ability to work independently.