About Us

The Halton Catholic District School Board (HCDSB), in partnership with home and Church, is an inclusive and equitable learning community dedicated to providing excellence in Catholic education by developing Christ-centred individuals enabled to transform society. A provincial leader in student achievement, Halton Catholic District School Board provides exceptional educational experiences and services to over 36,000 students of all ages across our 48 elementary schools, 10 secondary schools, and 3 continuing education facilities, serving the wider Catholic communities of Burlington, Halton Hills, Milton, and Oakville.

We encourage all applicants to view our for more information about our Board.

Position Details

Length of Assignment: 1 Year

Job Summary:

Reporting to the Manager, Payroll Services, the Temporary Payroll Compliance Supervisor will provide specialist-level support to the Payroll Department for all aspects of payroll processing. The scope and nature of payroll in the school board environment are extensive and varied and require a broad understanding of various employment scenarios, earnings types, and taxation requirements, as well as the ability to apply professional expertise and judgment.

QUALIFICATIONS:

• College or University education in Business Administration, Human Resources or Accounting.

• National Payroll Institute (NPI) Certified Payroll Practitioner (PCP), or Payroll Leadership Professional (PLP) is preferred.

• Three years of people management and/or leadership experience with unions and non-union payrolls, pensions, and

benefits as an asset.

• Experience in the education or public sector is preferred.

• Knowledge of iSYS*Works, iSYS*Pay and Microsoft Dynamics NAV is considered an asset.

• Extensive knowledge of federal and provincial payroll practices, statutory deductions, taxation, and employment

legislation, as well as the ability to interpret collective agreements.

• Capacity to engage members of diverse communities and skilled in a variety of consultation techniques, protocols, and

strategies.

RESPONSIBILITIES:

• Provide leadership and direction to the Payroll Advisors and assistance to the Manager, Payroll Services, ensuring

compliance with board and audit policies, collective agreements, and legislation.

• Perform an extensive review and audit of all biweekly payroll pre-processing pay registers to support the accuracy of

payroll information prepared and entered by the Payroll Advisors.

• Review data entered by the Payroll Advisors in the payroll system including salary/wages increases, benefit and union

deductions, employee terminations, manual timesheet entries, general ledger, and bank account changes, adjusting

and year-to-date entries, Records of Employment.

• Create, review and optimize system and ad-hoc reporting to reduce redundancies and increase accuracy in payroll

processing.

• Administer and reconcile monthly ELHT, OTIP and other benefit payroll deductions.

• Administer, generate reports and process monthly union dues and other deductions (e.g. United Way)

• Ensure detailed records and documentation of payroll transactions are maintained by the Payroll Advisors for audit

purposes.

• Maintain standard payroll operating procedures. Responsible for updating current process documents with greater

detail and documenting new procedures for all pay groups.

• Work with Supervisor, Payroll Services and Business Services to reconcile payroll accounting general ledgers as well as

the Payroll Bank Account.

• Prepare the adjusting salary and benefit journal entries resulting from retroactive general ledger changes.

• Import Payroll Journal Entries through an interface to the financial system.

• Assist the Manager, Payroll Services on projects, audits, and special requests from internal and external stakeholders.

• Oversee communication and liaise with Payroll Advisors and Human Resources for all pension reconciliation queries

from the Ontario Municipal Employees Retirement Systems (OMERS) pension and the Ontario Teachers’ Pension Plan

(OTPP)

• Quarterly reconciliation of the OMERS pension plan at the employee level. This includes regular reconciliation of the

member’s payroll data as per OMERS regulations.

• Assist with annual year-end reconciliation of the Ontario Teachers’ Pension Plan (OTPP) and the OMERS Pension Plan to

meet the pension deadlines for issuing employee annual pension statements.

• Collaborate with other departments, such as Human Resources and Business Services.

• Assist the Manager, Payroll Services, with budget reporting.

• Prepare audit working papers and specified analysis for various internal and year-end audits.

• Review and reconcile quarterly and year-end payroll reports, including assisting with the reconciliation and processing

of T4/T4As, CRA Remittances and other required reporting.

• Provide recommendations regarding updates and changes to enhance and improve payroll processes.

• Other duties as assigned.

Please be advised as a condition of employment with the Board, candidates will be required to provide the following documentation upon hire:

• an original Criminal Reference Check including Vulnerable Sector Screening, dated within the last six (6) months

Equity and Inclusion

The Halton Catholic District School Board (HCDSB) is committed to supporting the development of a strong and equitable workforce, that will foster the success and well-being of our students, staff, and wider-Catholic school communities. We strive to uphold the values of equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. Although qualifications and experience will be determining factors in the hiring process, the HCDSB shall promote the hiring of qualified candidates from under-represented groups. To that end, we actively encourage applications from members of groups with historical and/or current barriers to equitable outcomes including, but not limited to: First Nations, Métis, and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour, or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities.

Special Considerations

Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, the Halton Catholic District School Board will provide accommodations to applicants who are selected to participate in our recruitment process. Such requests, outlining the nature of any accommodation(s) required, are to be submitted to Human Resources Services by phone at 905-632-6300 or 1-800-741-8382. Information received relating to accommodation needs of applicants will be addressed confidentially.

Questions

If you require assistance with ApplyToEducation, please contact 1-877-900-5627 or email info@applytoeducation.com.

If you require additional information regarding this position, do not hesitate to contact our support recruitment staff (Christine Milanczak or Edea Santini) at 905-632-6300 or 1-800-741-8382.

We thank all applicants for their interest. However, only those candidates selected for an interview process will be contacted.