Top Benefits
About the role
The Role This is a non-exempt/overtime-eligible, permanent full-time position with a hybrid work mode consisting of minimum 3 days per week onsite at the Toronto office.
The legal assistant will be supporting a team of lawyers and/or partners whose practice areas include commercial insurance coverage and civil litigation. In this role, the assistant will be involved in a variety of tasks, including the preparation of letters and proceedings, the organization of client and lawyer files, managing lawyers’ calendars and their client contact lists along with some administrative duties, amongst others.
Key Responsibilities
- Managing lawyers' calendars by scheduling appointments, court appearances and litigation deadlines;
- Following-up with lawyers to ensure deadlines are met;
- Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents;
- Compiling motion records, briefs and all;
- Transcribing letters and dictated proceedings;
- Typing and editing correspondence and documents;
- Reviewing documents and correspondence to ensure compliance with legal procedures and correct grammatical usage;
- Opening/closing files, filing (both paper and electronic), tracking and organizing case files;
- Preparing client files (correspondence, supporting documents, etc.);
- Managing phone calls, email and other correspondence;
- Organizing and coordinating meetings between lawyers and clients;
- Assisting in the scheduling of examinations for discovery;
- Handling certain invoicing procedures;
- Organizing business travel for lawyers if needed, arranging meetings, etc.;
- Providing support to other people in the office or from different departments as necessary;
- Entering data in multiple systems as for instance for billing and time entries;
- Carrying out or providing support for conflict of interest searches as needed;
- Carrying out other general administrative tasks as required by the firm.
Essential Skills & Experience
- Legal Assistant Diploma/Certificate from a Community College or the equivalent;
- Minimum of five (5) to ten (10) years of relevant experience as a Legal Assistant, ideally in the field of commercial insurance coverage and civil litigation;
- Impeccable English grammar with excellent verbal/written communication and proofreading skills;
- Knowledge of the Ontario Rules of Civil Procedure;
- Ability to file court documents on the Ontario portal;
- Intermediate or advanced knowledge of Microsoft Word, Outlook & Office Suite, as well as of other systems used in a law firm;
- Working knowledge of Caselines;
- Ability to handle dictations efficiently;
- Handling and prioritizing workload while working under pressure of tight deadlines in a fast-paced environment;
- Attention to detail and proactive case management;
- Excellent multi-tasking and problem-solving abilities;
- Behaving in a professional manner with lawyers, clients and other team members at all levels;
- Team-spirit, strong sense of collaboration and positive, “can-do” attitude.
The Firm Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.
Our Values Our Values Are The Principles That Guide The Decisions We Make, Unite Us In Our Endeavours And Strengthen Our Delivery, For Our Clients And Our Firm. We
- Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
- Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
- Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
- Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth
Business Services Competencies Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.
The Competencies Are Used To Inform All Aspects Of Business Services Career Development. They Vary Across Levels And Different Business Areas And Fall Under The Following Areas
- Technical Excellence
- People and Team
- Client/Stakeholder Relationships
- Service Delivery and Commercial Awareness
- Personal Effectiveness
This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.
When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.
We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives.
Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.
Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.
If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.
About Clyde & Co
We're a global law firm providing a complete service to clients in our core sectors of insurance, transport, energy, infrastructure and trade & commodities.
With over 5,000 people operating from over 60 offices and associated offices across six continents, Clyde & Co is committed to creating successful outcomes for our clients. Our globally integrated teams of disputes, regulatory and transactional lawyers provide a comprehensive range of legal services and advice to businesses operating at the heart of global trade and commerce.
Our success in the past 90 years has been built on our vision of a single global partnership, providing a platform that offers rapid access to expertise, wherever you operate in the world.
We're one firm with four core values: Work as one, Excel with clients, Celebrate difference and Act boldly. We believe that these values reflect our firm, our strategy and our commitment to delivering commercially-minded legal advice, client-focused services, and innovative technological solutions to support our clients.
Aligned with these values is Clyde & Co's commitment to being a responsible business. We take responsibility for the impact we have on the environment, seeking to reduce it as much and as quickly as possible. We strive to be a positive contributor to the communities in which we operate across our entire global network. We take steps to foster a truly diverse and inclusive workplace, that allows all of our people to flourish, for the benefit of our colleagues, the firm and our clients.
Top Benefits
About the role
The Role This is a non-exempt/overtime-eligible, permanent full-time position with a hybrid work mode consisting of minimum 3 days per week onsite at the Toronto office.
The legal assistant will be supporting a team of lawyers and/or partners whose practice areas include commercial insurance coverage and civil litigation. In this role, the assistant will be involved in a variety of tasks, including the preparation of letters and proceedings, the organization of client and lawyer files, managing lawyers’ calendars and their client contact lists along with some administrative duties, amongst others.
Key Responsibilities
- Managing lawyers' calendars by scheduling appointments, court appearances and litigation deadlines;
- Following-up with lawyers to ensure deadlines are met;
- Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents;
- Compiling motion records, briefs and all;
- Transcribing letters and dictated proceedings;
- Typing and editing correspondence and documents;
- Reviewing documents and correspondence to ensure compliance with legal procedures and correct grammatical usage;
- Opening/closing files, filing (both paper and electronic), tracking and organizing case files;
- Preparing client files (correspondence, supporting documents, etc.);
- Managing phone calls, email and other correspondence;
- Organizing and coordinating meetings between lawyers and clients;
- Assisting in the scheduling of examinations for discovery;
- Handling certain invoicing procedures;
- Organizing business travel for lawyers if needed, arranging meetings, etc.;
- Providing support to other people in the office or from different departments as necessary;
- Entering data in multiple systems as for instance for billing and time entries;
- Carrying out or providing support for conflict of interest searches as needed;
- Carrying out other general administrative tasks as required by the firm.
Essential Skills & Experience
- Legal Assistant Diploma/Certificate from a Community College or the equivalent;
- Minimum of five (5) to ten (10) years of relevant experience as a Legal Assistant, ideally in the field of commercial insurance coverage and civil litigation;
- Impeccable English grammar with excellent verbal/written communication and proofreading skills;
- Knowledge of the Ontario Rules of Civil Procedure;
- Ability to file court documents on the Ontario portal;
- Intermediate or advanced knowledge of Microsoft Word, Outlook & Office Suite, as well as of other systems used in a law firm;
- Working knowledge of Caselines;
- Ability to handle dictations efficiently;
- Handling and prioritizing workload while working under pressure of tight deadlines in a fast-paced environment;
- Attention to detail and proactive case management;
- Excellent multi-tasking and problem-solving abilities;
- Behaving in a professional manner with lawyers, clients and other team members at all levels;
- Team-spirit, strong sense of collaboration and positive, “can-do” attitude.
The Firm Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.
Our Values Our Values Are The Principles That Guide The Decisions We Make, Unite Us In Our Endeavours And Strengthen Our Delivery, For Our Clients And Our Firm. We
- Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
- Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
- Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
- Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth
Business Services Competencies Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.
The Competencies Are Used To Inform All Aspects Of Business Services Career Development. They Vary Across Levels And Different Business Areas And Fall Under The Following Areas
- Technical Excellence
- People and Team
- Client/Stakeholder Relationships
- Service Delivery and Commercial Awareness
- Personal Effectiveness
This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.
When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.
We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives.
Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.
Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.
If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.
About Clyde & Co
We're a global law firm providing a complete service to clients in our core sectors of insurance, transport, energy, infrastructure and trade & commodities.
With over 5,000 people operating from over 60 offices and associated offices across six continents, Clyde & Co is committed to creating successful outcomes for our clients. Our globally integrated teams of disputes, regulatory and transactional lawyers provide a comprehensive range of legal services and advice to businesses operating at the heart of global trade and commerce.
Our success in the past 90 years has been built on our vision of a single global partnership, providing a platform that offers rapid access to expertise, wherever you operate in the world.
We're one firm with four core values: Work as one, Excel with clients, Celebrate difference and Act boldly. We believe that these values reflect our firm, our strategy and our commitment to delivering commercially-minded legal advice, client-focused services, and innovative technological solutions to support our clients.
Aligned with these values is Clyde & Co's commitment to being a responsible business. We take responsibility for the impact we have on the environment, seeking to reduce it as much and as quickly as possible. We strive to be a positive contributor to the communities in which we operate across our entire global network. We take steps to foster a truly diverse and inclusive workplace, that allows all of our people to flourish, for the benefit of our colleagues, the firm and our clients.