About the Role

We're hiring an Office Administrator to support our ready-to-eat facility in Nisku. In this role, you will organize/coordinate office procedures and support the office with high levels of customer service in administration. Your role is to create and maintain an environment where our employees can do the best work of their lives in an effective, professional, and safe environment. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

What you will be doing:

• Develop processes to improve overall office operations
• Assist HR & Staffing teams with onboarding new hires
• Coordinate promotional materials to promote HelloFresh activities
• Provide administrative support to on-site leadership team
• Act as a gatekeeper while receiving guests, courteously providing and receiving information
• Execute site indirect spend purchasing e.g office supplies, snacks, general supplies & ensure accurate and timely reporting
• Manage site access with key cards and visitor logs
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements);
• Plan in-house or off-site activities, such as parties, celebrations, swag distribution and conferences
• Liaise between Global offices when it comes to onboarding, employee exits, training sessions, and company-wide events.
• Work in compliance with OH&S acts and regulations.
• Support scheduling and attendance management by creating and updating employee schedules, reconciling staffing agency data, and maintaining accurate records using the time and attendance system.
• Coordinate with internal teams and staffing agencies to manage time-off, track absences, arrange coverage, and flag attendance issues to the Workforce Planner.
• Ensure system accuracy and operational support through regular data cleanup, distributing reports, and providing backup support to the Workforce Planner as needed.
• Other duties as assigned

At a minimum, you have:

• Exceptional communication, interpersonal, and problem-solving skills;
• 2+ years of work experience in a related office coordinator, customer service, and/or assistant position;
• Proficiency with Google Apps (i.e., Gmail, Docs, Sheets), Microsoft Suite and video conferencing;
• Experience supporting general HR function strongly preferred.
• GED/HS diploma required. Bachelor's degree preferred.
• Ability to prioritize, remain calm and alert while multitasking in a fast-paced and deadline-oriented environment.
• Flexibility to work overtime, weekends, evenings and holidays as required

What you'll get in return:

• Competitive salary and health benefits
• Shift premiums are available for afternoon and overnight shifts
• 75% discount on HelloFresh or Chefs Plate weekly box subscription
• High impact work to help feed thousands of families in Canada
• Opportunity to learn and grow
• Work with a hard-working and supportive team

Working Conditions:

It's no surprise that as a food company, we use many ingredients that may be considered common allergens (i.e. peanuts, tree nuts, milk, etc.). Whether this role is based out of our headquarters or one of our distribution centers, it is possible that you may be exposed to such allergens in this role. If you have any concerns with being exposed to any particular food ingredients, including meat, please disclose this during the hiring process.

If this sounds like you, please click the "Apply Now" button. If this role doesn't quite match what you're looking for, but you'd like to know more about joining the HelloFresh team, please visit our Jobs page to view our other vacancies. We'd love to hear from you!

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