All Manitoba Liquor & Lotteries employees may apply. Manitoba Liquor and Lotteries is committed to Diversity, Equity and Inclusion. We strive to hire a workforce that reflects the community we serve. Employment equity will be considered therefore applicants who identify as women, Indigenous people, members of racialized groups, and persons with a disability are encouraged to apply.

If you require an accommodation at any time during the recruitment process, please let us know how we can meet your needs.

Job Purpose

Reporting to the Manager, Payroll, the Payroll Specialist is responsible for completing payroll and benefit entries while ensuring accurate and timely payment of Manitoba Liquor & Lotteries (MBLL) employee wages. This position inputs, processes, reviews, and analyzes entries which pertain to employee assignments, compensation, benefits, employment status, and miscellaneous payments and deductions. The incumbent is responsible for the accurate recording and timely remittance of statutory, compulsory, legal, and voluntary deductions as well as the verification, reconciliation, and analysis of general ledger accounts which are applicable to payroll and benefits.

Please note that for operational purposes during payroll processing week, overtime may occur in this position.

Job Responsibilities

• Verify all relevant payroll information for all employee changes; effective dates for increments, promotions, temporary assignments, benefit changes/enrollments, leaves, etc. and ensure employees are paid correctly as of the effective date of these transactions.
• Process pay adjustments; calculate and arrange for repayments of over payments or provide retro payments of wages due.
• Calculate, prepare, process, and reconcile benefits prepayments for employees while on unpaid leave.
• Enter various employee system information required for payroll calculation & processing; (e.g., flex credit amounts, vacation hours on promotions, etc.).
• Calculate and enter adjustments for various bank balances and entitlements due to employee status change form or other relevant information.
• Prepare and verify retroactive pay and special payments, etc. (e.g., retirement allowances).
• Prepare and load various csv (comma delimited) files for payroll processing: employee recognition program taxable benefits, security license fees, vacation carry overs, bus pass reimbursements, casino tips, etc.
• Calculate and verify maternity leave payments and process top-ups requests.
• Receive, process, and reconcile approved Workers Compensation Board (WCB) paid leaves.
• Verify and adjust Short Term Disability (STD) leave entries and process requested STD top ups.
• Set up, calculate, and maintain sundries for computer purchase loans, RRSP deductions, downtown allowance, charities, pension buy backs, vehicle rent, vehicle taxable benefits, Civil Service Superannuation Board (CSSB) pension arrears, etc.
• Calculate and enter exceptions and attendance adjustments, and verify information is accurate.
• Receive and set up legal documentation pertaining to employee maintenance orders, garnishment orders, and third party demands and confirm all related information before processing.
• Process biweekly operations and monthly board payrolls and ensure the data balances correctly and the transmitted information to the bank is accurate and not rejected.
• Prepare records of employment (ROEs) and submit online using ROE web as legislated.
• Prepare pension end of service reports and submit online using the secure server.
• Prepare remittance requests and supporting documentation for payroll liabilities.
• Calculate and report sick proration as required (e.g. part time retail extended sick leaves).
• Calculate, report, and verify pensionable vacation cash out amounts at termination/retirement.
• Perform and complete fiscal year end activities including vacation carry over, top ups, time bank pay outs, etc.
• Produce, verify, and distribute numerous required payroll reports by specified time periods (e.g., seniority, time banks, tip reports, etc.).
• Develop general correspondence (i.e., invoicing for prepaid benefit, letters to employees, RRSP letters to financial institutions etc.).
• Enter and maintain the mileage tracking spreadsheet for employees who have personal use of assigned company vehicles.
• Process year to date adjustment payroll runs as required.
• Prepare CSSB election to contribute while on Maternity/Parental leave forms and submit on CSSB online secure server.
• Generate, prepare, and reconcile the biweekly pension reporting file for online submission using the secure server.
• Process, log, and mail all voluntary, compulsory, and legal remittance deductions (e.g., union dues, pension, benefit carriers, Canada Revenue Agency (CRA), RRSP, United Way, maintenance & garnishment payments, etc.).
• Process the Health and Education taxes and ensure they are submitted monthly.
• Complete various legal and regulated forms such as WCB, Manitoba Public Insurance (MPI), Income Verification (Employment Insurance), etc. in a timely manner.
• Process time bank payouts as regulated by the collective agreements or as requested.
• Distribute all incoming mail and faxes and process as required.
• Prepare required employee pay stubs; print and send for Canada Post mailing.
• Maintain the equipment for printing and folding of pay stubs & T4s and request service when required.
• Process cheques for employees Retirement Allowance paid into RRSP accounts as required and arrange for delivery.
• Respond to routine inquiries from employees and numerous agencies and re-direct non routine inquiries to supervisor.
• Manage the distribution of annual T4 slips.
• Maintain the tracking log for exceptions regarding Discretionary Leave Time (DLT) & vacation entitlements for fiscal yearend processing.
• Enter and maintain Casino Tips in the tracking spreadsheets (daily counts and adjustments).
• Maintain and manage electronic filing of payroll documentation.
• Develop, update, and maintain work instructions and procedures as upgrades to the payroll system and payroll processes change.
• Participate in testing new system processes and version upgrades prior to implementation into production.
• Prepare and submit financial journal entries as required.
• Reconcile payroll liability accounts and prepare adjustments for correcting errors as required.
• Manage the conversion and transfer of the payroll general ledger files for load to the corporation’s financial system.
• Reconcile and prepare various union recovery data for invoicing to the unions.
• Other related duties assigned.

Primary Qualifications

• Completion of or enrollment in a recognized payroll certificate program. Preference given to the National Payroll Institute’s Payroll Compliance Practitioner certificate program (PCP). Must obtain certificate within two years of obtaining the job and maintain National Payroll Institute (NPI) membership requirements.
• A minimum of three years’ experience in payroll or accounting field and experience in a computerized payroll or accounting environment, preferably in a unionized setting. An equivalent combination of education and experience may be considered.
• Strong mathematical skills with ability to create and maintain complex spreadsheets.
• Excellent interpersonal and communication skills.
• Demonstrate professionalism and ability to maintain confidentiality, ethics, and company standards.
• Ability to work under pressure, manage multiple demands, deliver effective results, meet tight deadlines, and adapt to organizational change.
• High standards of quality and accuracy; attention to detail a must.
• Ability to work independently and make a positive contribution within a team environment.
• Knowledge of and ability to interpret and apply the provisions of MBLL collective bargaining agreements, internal policies and procedures, and relevant legislation.
• Ability to establish and maintain working relationships with all levels of internal and external stakeholders including the ability to collaborate and influence effectively.
• Intermediate knowledge in Microsoft 365 (Word, Excel, Outlook, OneDrive, and Teams).
• Strong working knowledge of HR systems and reports.

Secondary Qualifications

• Bilingual (French/English) language skills.

***All Manitoba Liquor & Lotteries employees may apply, however priority will be given to qualified employees currently in the bargaining unit. Testing may form part of the screening/selection process. Employment Equity will be a factor in the recruitment process. Circumstances may arise where the bulletin may need to be withdrawn or the number of positions may need to be increased depending on the Collective Agreement.

We thank all interested applicants, however, only those selected for interviews will be contacted.

A Great Place to Work! Enjoy fantastic benefits with our Total Rewards package

Work/Life Balance and Wellness

• Discretionary Time: Up to 10 paid discretionary leave days per year, depending on bargaining unit. Employees can carry forward discretionary leave days each year for a total of up to 50 days.
• Hybrid Work Model for Eligible Positions: Remote/Office work for eligible positions.
• Flex Time: Flexible shifts and work hours for eligible positions.
• Maternity and Parental Leave: Top-up of E.I. maternity leave benefits to 93% of employee’s basic earnings for 17 weeks.
• Fitness Allowance Reimbursement, depending on bargaining unit: Up to $250 per year that can be used to cover gym memberships, fitness equipment, and more.
• Computer Purchase /Fitness Purchase Program: Interest free loans for employees purchasing computer equipment to increase computer literacy, learning, and professional growth, or to purchase fitness equipment for personal health and wellness.
• Diversity and Inclusion: Our Diversity, Equity and Inclusion Committee is made up of employees from across the organization who are passionate about bringing diversity and inclusion to life.
• The Together Project: At Liquor & Lotteries, Caring is part of our corporate culture - we care for each other, our partners, and our community The Together Project represents the charitable efforts of the corporation and its employees working together to enrich the lives of Manitobans. Employee charitable activities are eligible for reward benefits.

Vacation

• Accrue up to 10 paid vacation days per year during the first 2 years of employment.
• Accrue 15 paid vacation days per year after 3 years of employment.
• Accrue 20 paid vacation days per year after 5 years of employment.
• Accrue 25 paid vacation days per year after 9 years of employment.
• Accrue 30 paid vacation days per year after 19 years of employment.

Retirement Savings Plan

• Defined Benefit Pension Plan: Guaranteed lifelong monthly payment at retirement provides great security for employee’s long-term strategy.
• Voluntary Group Registered Retirement Savings Plan

Health Insurance and Benefits

• Customize your Plan: Choose from a variety of options to best fit your needs. Includes coverage for prescription drugs, vision, dental, ambulance, extended health options and more for you and your eligible dependents. Health Spending Account: Depending on the option you choose, you may receive up to $1,750 towards eligible medical or dental expenses.

Flex Credit: Depending on the bargaining unit and status, you may be provided with a Flex Credit amount to purchase some or all of Group Life Insurance, Accidental Death and Disablement Insurance & Dependent Life Insurance.

World-wide Travel Health Benefits

Employee & Family Assistance Program (EFAP): Free professional wellness support for employees and their immediate family member

Training and Development

• Educational Assistance: Tuition reimbursement for eligible employees.
• Training: Variety of courses and programs to support skill and professional development.
• Career progression: Internal job posting system that provides opportunities for a variety of career paths.
• Apprenticeship and skilled trade training: Programs offered in partnership with educational institutions such as RRC Polytech, the University of Winnipeg, and the University of Manitoba.

Discounts and Rewards

• Employee Rewards & Recognition Program: Points-based program recognizing employees for earned and nominated achievements such as long-service, going above and beyond, and community volunteer work.
• Discounts: Employees receive exclusive discounts from a variety of retailers, entertainment venues, and service providers.