About the role
Job Title: Property Administrator
Reports To: Sr. Property Management Coordinator
Department: Property Management
Position Summary The Property Administrator will provide administrative support to the Property Management and Operations Team. The Property Administrator will assist the Sr. Property Management Coordinator as directed.
Responsibilities
- Responsible for all contract administration: create all tender packages and contracts for the Property Management Department;
- Maintain all special event requests;
- Assist in collection and entry of sales data from tenants;
- Assist in purchase order creation;
- Responsible for assisting in all vendor and property set-up requests for Yardi Voyager;
- Responsible for Property Management direct line and call log;
- Frequent contact with other departments and outside parties such as tenants, vendors and consultants. Sometimes required to deal with unclear or imprecise requests for information;
- Communicate with various internal departments to coordinate projects and/or activities and liaise with external parties in administrative matters;
- Prepare and compose all correspondence, both internal and external;
- Responsible for establishing and maintaining a file and records management system including both and hard and electronic files.
Academic/Professional Requirements
- College or High School Diploma in a related field.
Required Skills/Experience
- 3-5 years office/clerical experience;
- Able to prioritize workload;
- Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
- Must be able to work in a fast paced and changing environment;
- Must be highly professional, with the ability to work with a wide range of individuals and subject matter experts required;
- Must be quality focused with excellent oral and written communication skills as well as excellent interpersonal skills;
- Advanced in Excel, Outlook and other MS Office software;
- Must be able to reach all deadlines in an environment that does not provide frequent extensions;
- Must be organized with the ability to work well under pressure, multi task and prioritize tasks.
Values The Property Administrator shall conduct him/herself in a respectful and ethical manner in representing the Trust’s interests. The Property Administrator shall demonstrate entrepreneurialism and behave like an “owner: in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Property Administrator must take accountability for decisions made and the Property Administrator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goals.
We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.
About SmartCentres REIT
SHOPPING CENTRES TO CITY CENTRES SmartCentres was started over thirty years ago because we believed that Canadians deserved products they could afford, at convenient times, in stores that were close to home. By fulfilling those needs, SmartCentres has grown and expanded into communities in every province across Canada.
Today, Canadians need transit-connected apartments, condos, and seniors’ residences with access to retail, office and storage facilities — as well as open, green spaces and places to gather. So, SmartCentres is evolving.
SmartCentres owns 3,500 acres of land across 195 prime locations where we’ve consistently provided a best-in-class retail experience. Now, because we’ve always respected Canadians' needs, we’re creating communities that Canadians can be proud of — transforming our properties from shopping centres into city centres.
About the role
Job Title: Property Administrator
Reports To: Sr. Property Management Coordinator
Department: Property Management
Position Summary The Property Administrator will provide administrative support to the Property Management and Operations Team. The Property Administrator will assist the Sr. Property Management Coordinator as directed.
Responsibilities
- Responsible for all contract administration: create all tender packages and contracts for the Property Management Department;
- Maintain all special event requests;
- Assist in collection and entry of sales data from tenants;
- Assist in purchase order creation;
- Responsible for assisting in all vendor and property set-up requests for Yardi Voyager;
- Responsible for Property Management direct line and call log;
- Frequent contact with other departments and outside parties such as tenants, vendors and consultants. Sometimes required to deal with unclear or imprecise requests for information;
- Communicate with various internal departments to coordinate projects and/or activities and liaise with external parties in administrative matters;
- Prepare and compose all correspondence, both internal and external;
- Responsible for establishing and maintaining a file and records management system including both and hard and electronic files.
Academic/Professional Requirements
- College or High School Diploma in a related field.
Required Skills/Experience
- 3-5 years office/clerical experience;
- Able to prioritize workload;
- Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
- Must be able to work in a fast paced and changing environment;
- Must be highly professional, with the ability to work with a wide range of individuals and subject matter experts required;
- Must be quality focused with excellent oral and written communication skills as well as excellent interpersonal skills;
- Advanced in Excel, Outlook and other MS Office software;
- Must be able to reach all deadlines in an environment that does not provide frequent extensions;
- Must be organized with the ability to work well under pressure, multi task and prioritize tasks.
Values The Property Administrator shall conduct him/herself in a respectful and ethical manner in representing the Trust’s interests. The Property Administrator shall demonstrate entrepreneurialism and behave like an “owner: in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Property Administrator must take accountability for decisions made and the Property Administrator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goals.
We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.
About SmartCentres REIT
SHOPPING CENTRES TO CITY CENTRES SmartCentres was started over thirty years ago because we believed that Canadians deserved products they could afford, at convenient times, in stores that were close to home. By fulfilling those needs, SmartCentres has grown and expanded into communities in every province across Canada.
Today, Canadians need transit-connected apartments, condos, and seniors’ residences with access to retail, office and storage facilities — as well as open, green spaces and places to gather. So, SmartCentres is evolving.
SmartCentres owns 3,500 acres of land across 195 prime locations where we’ve consistently provided a best-in-class retail experience. Now, because we’ve always respected Canadians' needs, we’re creating communities that Canadians can be proud of — transforming our properties from shopping centres into city centres.