The Organizational Setting

The International Civil Aviation Organization (ICAO) is the United Nations (UN) designated organization in charge of ensuring continuous leadership on environmental issues relating to international civil aviation, including the reduction of Greenhouse Gas (GHG) emissions. In this regard, ICAO provides capacity-building assistance to its Member States to help them develop States Action Plans and implement measures to mitigate CO2 emissions from international aviation. Coherent with its No Country Left Behind initiative, ICAO launched in 2013 the first ICAO Assistance Project with European Union (EU) Funding, successfully supporting 14 States in Africa and the Caribbean during its first phase and five States from the Eastern and Southern African Region, and five from the Western and Central African Region on its second phase. Seven feasibility studies were conducted in certain selected States. Information on this project and its final results, can be found here.

Building on this successful partnership with the EU, ICAO initiated in 2023 a new Assistance Project with EU funding: Capacity building for sustainable aviation fuels (SAF) eligible under the Carbon Offsetting and Reduction Scheme for International Aviation (CORSIA). The project supports the ICAO ACT-SAF global initiative launched in 2022, aiming to provide opportunities for States to develop their full potential in SAF development and deployment. This new Assistance Project has a strong geographic focus on India and the African continent where the action shall be carried out. Additional or substituting countries shall be defined with the agreement of all parties, duly justified, and respecting the strong geographical focus mentioned above.

The provision of capacity-building will be made in the form of feasibility studies on the development of SAF for Ten States expecting to empower the governments of these States to take steps towards the production of SAF in their territory to contribute to the mitigation of CO2 emissions from international civil aviation and achieve the objectives of the ICAO Global Framework for SAF, LCAF and other Aviation Cleaner Energies agreed in 2023. These studies may vary on size complexity and scope depending on specific circumstances of the State in the moment of launching the project and on the analysis of whether previous work was undertaken, so the definition of the Study will avoid any duplications a be adapted to such context.

The incumbent will work under the overall guidance and coordination of the ICAO Assistance Project Team, under the direct supervision of the ICAO-EU Project Coordinator.

The Air Transport Bureau (ATB) Environment (ENV) Branch will be responsible for overseeing this activity and ensuring that the programme and implementation activities meet the various UN regulations and the fiduciary standards of the EU.

Major duties and Responsibilities

The Local Technical Project Consultant is expected to function in close coordination with the Project Coordinator Consultant, with relevant project personnel and national authorities in different locations to carry out the following activities:

• Provide support in the preparation of operational guidelines, tools, related documents, and other products as requested taking into account the requirements of the project.
• Support on the identification of the specific circumstances of the State in the moment of launching the project and on the analysis of whether previous work was undertaken, avoiding any duplications, and ensuring complementarity to previous work.
• Support coordinating the implementation of the feasibility studies, including supporting further refinement of appropriate monitoring and evaluation approaches, and otherwise providing support on the results management framework.
• Facilitate the effective engagement of national authorities and local relevant stakeholders in the project, knowledge transfer to them and building national capacity to follow-up after is delivery.
• Track performance on a State-by-State basis - established output, outcome and quantitative impact indicators to measure achievement and track progress at different milestone stages and the overall programme strategic objectives, keeping in mind the different levels of national capacities.
• Provide feedback reports as required by Project coordinator on the findings of the project performance reviews.
• Train, mentor, and coach the staff of the selected States on monitoring and evaluation-related matters, including development of State action plans, identification of appropriate implementation measures as well as reaching out to the national focal points to help these States build national capacities and better support the ICAO-EU Programme objectives.
• Perform other related duties, as assigned.

Education

Advanced university degree (Master degree or equivalent) in aviation, law, finance, economics, statistics, environment or related discipline is preferred. A first level university degree in the above-mentioned disciplines in combination with additional years of experience may be accepted in lieu of the advanced university degree.

Professional experience

Essential

• A minimum of 7 years of experience in monitoring and evaluation of results for a diverse range of project activities, including climate change projects and programmes, with proficiency in statistical analysis; At least three of these years should be working on projects in developing States, more specifically in Africa.
• Proven experience in logical framework approach to monitoring including the appropriate use of quantitative, qualitative and participatory monitoring approaches;
• Ability to draw on the information collected from diverse sources and deliver relevant knowledge sharing solutions appropriate for meeting the Project goals;

Skills

• Ability to multi-task and meet strict deadlines.
• Ability to work creatively and independently both in the field and in the office.
• Knowledge of fiduciary standards.
• Interpersonal skills that create openness and trust among colleagues.
• Excellent coordination skills, with ability to work under pressure and handle multiple activities and projects concurrently.
• Ability to work independently and to participate effectively in a team-based information sharing environment.
• Spoken and written communications that are compelling, convincing and reassuring, and can articulate complex technical ideas to non-technical stakeholders; Full computer literacy and working with office equipment.

Language

Essential : Fluent reading, writing and speaking abilities in English. Depending on the project, Arabic, French, or Spanish will be additionally required.

Desirable : A working knowledge of any other language of ICAO Member States (Arabic, Chinese, Russian or Spanish). For one project Portuguese is desirable.

Competencies And Skills Professionalism : Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Judgement/Decision-making : Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the Office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Conditions of Employment It should be noted that this consultancy is to be filled on medium--term duration (6 months). In addition, these consultancies (remote work) will be based in several locations including the Region of Africa in the Eastern and Southern African (ESAF) Office of ICAO in Nairobi, Kenya and/or the Western and Central African (WACAF) Office of ICAO in Dakar, Senegal. Please note that the specific project location which will be determined based on the selected candidate’s language skills and organizational needs. Please note that the monthly rate for this consultancy is Band C and varies from CAD $7,562 to CAD $10,910.

Potential Duty Stations May Include

• Dakar, Senegal (French required)
• Nouakchott, Mauritania (Arabic or French required)
• Malabo, Equatorial Guinea (Spanish required)
• Yaoundé, Cameroon (French required)
• Maputo, Mozambique (Portuguese desired)
• Antananarivo, Madagascar (French required)
• Cairo, Egypt (Arabic required)

Seven feasibility studies are foreseen for the coming year. Depending on the profiles of the applicants, for each project ICAO may elect to either hire one consultant full-time or two consultants part-time. As such the total number of positions to fill is between 7 and 14.

• Job Identification 27890
• Posting Date 07/16/2025, 03:22 PM
• Apply Before 08/01/2025, 03:59 AM
• Degree Level First Terminal University Level Qualification 3/4 years
• Job Schedule Full time
• Locations Montreal, QC, Canada
• Agency Int Civil Aviation Org
• Vacancy Type Individual Consultancy
• Contract Duration 6 months
• Education & Work Experience Bachelor's Degree
• Vacancy Timeline 2 Weeks
• ICAO Practice Area Aviation