Apply By: Monday, August 11, 2025 11:59 pm EDT

Branch Administrative Coordinator

Job ID:

231545

Posting status:

Open

Organization:

Ministry of Transportation

Division:

Northeast, East & West Operations, Operations Division

City:

North Bay, Sault Ste Marie, Thunder Bay

Position(s) language:

English

Job term:

1 Permanent

Job code:

3A004 - Admin03

Salary:

$63,718.00 - $88,178.00 Per year

Are you a motivated individual who thrives in a fast-paced, changing and dynamic team environment? Bring your expertise with administration and coordination skills to the Northeast Operations or West Operations of the Ministry of Transportation.

About the division: Region Operations offices are the ministry integrators for all transportation services in their geographic location, and provide a leadership role for local ministry employees, related to local affinity, employee engagement and workplace culture, regardless of their ministry reporting structure.

About the job

In this dynamic role, you will:

• provide support and guidance to the branch in administrative, financial and human resource policies and processes.
• coordinate the branch director's daily schedule.
• assist in the preparation and delivery of responses for various senior officials.
• monitor and coordinate various materials and report discrepancies.
• support the divisional issues management processes and coordinate the flow of information for the branch.

What you bring to the team

Administrative knowledge:

You have:

• knowledge of administrative support functions.
• the ability to prepare reports, monitor expenditures and provide support on HR issues.
• tact and diplomacy to ensure effective relationships with staff of Executive Director's, Assistant Deputy's, Deputy Minister's and Minister's office.

Organizational and analytical skills:

You can:

• deal with changing priorities with short deadlines in a high pressure environment.
• analyze financial reports, determine trends and assist with issues management.

Communication and interpersonal skills:

• You have communication and interpersonal skills to respond to inquiries and issues, prepare written responses and reports

Other essential skills:

You have:

• proficiency with computer software to prepare reports, spreadsheets, presentations and use HR and financial information systems.
• mathematical skills to prepare and manage branch budget, purchasing card and travel card transactions.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Monday, August 11, 2025 11:59 pm EDT

Position details:

• 1 English Permanent - Full Time, 447 McKeown Ave, North Bay, North Region or 70 Foster Dr, Sault Ste Marie, North Region or 615 James St S, Thunder Bay, North Region

Compensation group:

Association of Management, Administrative and Professional Crown Employees of Ontario

Work hours:

Schedule 6

Category:

Administrative and Support Services

Posted on:

Friday, July 25, 2025

Note:

• E-MT-231545/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together