Job Title: Financial Administrator

Reports to: Accounting Supervisor

Salary Range: (Commensurate with experience)

Job Function:

We are seeking a highly motivated and detail-oriented individual to join our team as a Financial Administrator. The successful candidate will play a key role in supporting various financial operations within the credit union, including processing accounts payable, handling invoices, ensuring timely payments, maintaining accurate records, ensuring accuracy, compliance, and efficiency in all financial processes. Furthermore, you will provide support to our team by generating reports, creating spreadsheets, aiding in general ledger entries and reconciliations, and participating in payroll administration. Your proficiency in accounts payable accounting and payroll administration will contribute significantly to the efficiency and accuracy of our financial operations.

Major Duties and Responsibilities:

• Responsible for processing accounts payable invoices accurately and in a timely manner.
• Reconcile vendor statements and resolve any discrepancies.
• Prepare and process accounts receivable invoices.
• Monitor accounts receivable aging and follow up on overdue accounts.
• Ensure timely remittance of government withholdings and HST filing.
• Provide rate exceptions for foreign exchange transactions exceeding $10,000.
• Assist in processing payroll for employees, ensuring accuracy and compliance with relevant regulations.
• Daily updates of foreign exchange rates on both the banking system and the website.
• Maintain payroll records and resolve any payroll-related inquiries.
• Ensure the reconciliation of bank statements for accounts and promptly address any outstanding entries.
• Assist in month-end and year-end closing procedures.
• Prepare and post journal entries as require. Record entries, balance, and reconcile daily transactions in the general ledger, process employee expense reimbursements, including the allocation of expenses to the appropriate general ledger accounts.
• Reconcile bank accounts and other balance sheet accounts.
• Stay updated on relevant accounting standards, regulations, and compliance requirements.
• Ensure adherence to internal controls and procedures.
• Respond to branch questions and concerns efficiently and in a timely manner.
• Perform other duties as assigned.
• Assist with special projects and initiatives as assigned.

Qualifications:

• Post secondary education in finance, accounting, or a related field.

• Previous experience in financial administration or accounting, preferably within a credit union or financial institution.

• Strong analytical skills and attention to detail.

• Proficiency in Microsoft Excel and other financial software applications.

• Excellent communication and interpersonal skills.

• Ability to work effectively in a team environment and collaborate with colleagues across departments.

• A professional certification such as CPA, or actively working towards one is an asset.

• Knowledge of regulatory requirements governing financial institutions, particularly in Ontario is an asset.

Join Mainstreet Credit Union and be part of a workplace that values diversity, promotes equity, and fosters inclusion. We actively seek diverse perspectives, ensure equal opportunities for all, and cultivate a culture where every individual feels valued. Our commitment to continuous learning ensures an environment where everyone can thrive.

Mainstreet Credit Union is an equal opportunity employer. We welcome applications from candidates of all backgrounds and experiences. Accommodation is available upon request for candidates taking part in all aspects of the selection process.

Note:

This posting is for an open vacancy.

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