General Posting Information

POSITION:

Human Resources Assistant- Total Rewards

DEPARTMENT:

Human Resources

CONDITIONS:

Full-time

HOURS:

Approximately 75.0 Bi-weekly Hours

SHIFTS:

Days

7.5 hours per shift

(subject to change)

WAGE RANGE:

Scale Minimum Maximum

NONU $30.51/hr $36.98/hr

Under the direction of the Manager, Human Resources, the HR Assistant- Total Rewards supports the human resources department by handling duties including but not limited to administrative and clerical tasks related to the hospital’s total rewards program. The incumbent will also act as a support resource providing coverage at the HR Helpdesk to facilitate the smooth operation of the HR department.

RESPONSIBILITIES:

• Support in the effective operations of the total rewards program of the Hospital, including but not limited to

  • processing Employee Benefits and Pension Plans (HOOPP) enrolments
  • tracking and processing of Credit for Experience requests, & terminations
  • preparation of employee Letters including portability & LTD letters,
  • generating & analysing data driven reports including benefits monthly financial invoices

• Perform administrative duties such as preparing specialized & mass distribution communication, data entry, filing, record management (electronic and paper).

• Enter, update and retrieve employee data from the Human Resource Information System (HRIS) and other sources to create and maintain datasets.

• Support the management of shared email inboxes, triaging employee queries, concerns, and requests; respond where appropriate and direct employees and management to the appropriate team member in a professional manner.

• Provide backup support to the HR Helpdesk

• Other duties as may be assigned from time to time

REQUIREMENTS:

• Diploma, Certificate or Undergraduate degree in Business Administration, Human Resources, or in related discipline.
• 2 years in Human Resources OR In lieu of formal education, 3 years in Human Resources.
• Knowledge of Collective Agreements, the Employee Standard Act, Human Rights Code, and Accessibility of Ontarians with Disabilities Act.
• Proficiency in Microsoft Office
• Exceptional organizational and customer service skills.

PREFERRED:

• Certified Human Resources Professional Designation (CHRP)

Please note that according to the Ontario Health and Queensway Carleton Hospital Vaccination Policy, all applicants must be fully vaccinated unless they can provide the proof of a valid medical contraindication or exemption on the basis of protected grounds under the Ontario Human Rights Code in order to be considered for any staff or volunteer opportunities. Upon hiring, applicants must provide the proof of either government issued documentation proving they have been fully vaccinated, or present supporting documentation of a valid medical contraindication or exemption under Ontario Human Rights Code.

Thank you for your continued interest in Queensway Carleton Hospital. We deeply value and celebrate the principles of equity, diversity, inclusion, and belonging, as they are integral to the enrichment of our work environment. We believe that by fostering an inclusive and diverse community, we can achieve our mission of providing exceptional healthcare services to all individuals with compassion and respect. We encourage applicants from all backgrounds to apply. We welcome those who would contribute to the further diversification of our organization including, but not limited to women, racial or ethnic minorities, First Nations, Inuit, and Métis peoples, persons with Disabilities, and 2SLGBTQI+ communities.

At Queensway Carleton Hospital, we are committed to ensuring accessibility and accommodating the needs of all candidates throughout the entire selection process. Our dedicated recruitment team is readily available to assist individuals with any inquiries or concerns regarding accessibility and accommodations at any stage of our recruitment process. We invite you to reach out and let us know how we can best support you. We look forward to welcoming diverse talent into our team and continuing to make a positive impact in the lives of our patients and the communities we serve.