Are you detail-oriented, organized, and passionate about payroll? Alberta XTL Terminal is looking for a Payroll Clerk to support our team!

The Role: Reporting to the Terminal Manager, the Payroll Clerk will support our operations team with weekly payroll entries, processing expenses, and providing support with AP/AR for the Alberta transportation team.

Responsibilities

Payroll Data Entry and Record Management:

• Process bi-weekly payroll for salaried staff and weekly payroll for drivers
• Verify and enter time/trip sheets for completeness and accuracy, including hours works, vacation and applicable leaves.
• Record and enter applicable vacation, sick time, and report leaves to management.
• Review driver time/trip sheets and enter driver payroll on a weekly basis.
• Record and archive payroll records on a weekly basis.
• Process driver reimbursements.
• Provide support to employees regarding access to their ADP portal, pay statements, and year-end tax documents.
• Escalate payroll discrepancies and employee concerns to Driver Manager
• Collaborate with internal departments to ensure payroll and personnel records are accurate and up to date.
• Ensure strict confidentiality and privacy of employee and company records.

AP/AR:

• Verify and process Proof of Deliver (POD) documents.
• Research resolve invoice discrepancies.
• Issue invoices to customers, track payment schedules.
• Maintain vendor accounts and records.
• Reconcile and monitor expenses.

Administrative Support:

• Handle general office duties:data entry for office needs, filing and record management, receiving calls, messages and mail
• Manage office supplies and support operations with administrative requests
• Assist with the planning and organizing of office events
• Answering calls, taking messages and redirecting calls
• Administrative support to the Terminal Manager

What You Bring:

• 1 -2 years of administrative or reception experience
• Ability to maintain weekly payroll deadlines
• Ability to exhibit a high degree of confidentiality
• Strong organizational skills and attention to detail
• Excellent communication skills (verbal and written)
• Strong computer skills (MS Word, SharePoint, PowerPoint, Excel, Notes, Apple)
• Excellent time management

What We Offer Offers:

• 100% employer paid group benefits (after 3 months)
• RRSP match program (after 3 months)
• Employee & Family Assistance Program
• A supportive team environment where your contribution matters.

XTL is an equal opportunity employer that embraces diversity in the workplace and equivalently considers applications from qualified women, men, visible minorities, aboriginal people and persons with disabilities. We welcome applications from all interested individuals

We invite all interested persons to apply but only candidates selected for an interview will be contacted.

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