Job Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely payments to vendors, and maintaining accurate financial records. This role requires strong attention to detail, proficiency in accounting software, and the ability to work collaboratively within a team environment.

Responsibilities

• Sort, code, and verify invoices and payment requests
• Enter and upload invoices into the accounting system. Check the accuracy of invoices entered in PTM and export into Sage.
• Review, and sort receipts and code expenses incurred on credit card statements.
• Identify discrepancies and notify related staff member(s) of correct procedures as required.
• Maintain suppliers' and contractors' contact lists and documents and communicate with the Maintenance Department about any changes.
• Resolve inquiries and requests from vendors.
• Communicate with vendors and procurement staff for updates and standard payment terms.
• Inform vendors to implement changes to billings and procedures.
• Process payments of vendors' and contractors' invoices, credit card statements, and travel and expense claims.
• Matching purchase orders to invoices, ensuring all variances are investigated and resolved.
• Obtain missing information, backup, and approvals and solve process-related problems with vendor invoices
• Maintain a complete and accurate filing system. Ensure the filing system is kept confidential.
• Assist in defining and implementing procedures for vendor payments, invoices, purchase orders, contracts, travel expenses, utility payments, and other similar transactions.
• Complete month-end AP close on time
• Regularly communicate with directors, managers, and employees regarding adherence to policy and procedure for submitting invoices and expense reports.
• Respond to external and internal queries, investigating and resolving issues while exercising considerable judgment and tact.
• Manages corporate credit card program, including paying monthly accounts and reconciling monthly cardholder statements.
• Process payment for the new programs undertaken by MCHC.
• Prepare property tax worksheets.
• Assist in developing and reviewing the Finance Department's Policies and Procedures
• Other related duties as assigned by the director.

Experience

• Associate's degree in Accounting, Finance, or a related field (Bachelor’s preferred).
• Previous experience in accounts payable or a similar accounting role of 5 years is preferred.
• Proficiency in accounting software is essential; experience with Sage 300.
• Strong data entry skills with attention to detail and accuracy.
• Excellent organizational skills and the ability to manage multiple tasks effectively.
• Strong communication skills for interacting with vendors and team members.

Join our team and contribute to our commitment to financial accuracy and vendor satisfaction!

Job Type: Full-time

Pay: $52,000.00-$57,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Experience:

• Sage 300: 3 years (required)
• Accounts payable: 5 years (required)

Work Location: In person

Application deadline: 2025-07-02