Records and Information Management Coordinator
About the role
Company Description
The Township of Wilmot is a vibrant, welcoming countryside community with a rich history rooted in agriculture. Nestled along the banks of the Nith River, and home to over 24,000 people, Wilmot is a small municipality in the Region of Waterloo, Ontario, Canada.
Role Description
Reporting to the Supervisor of Legislative Services / Deputy Clerk, this role is responsible for assisting with the development, implementation, and maintenance of the Township’s Corporate Records and Information Management Program (CRIMP) for all electronic and paper records. This position also provides records and information management consultation, education/training, advice and guidance to Township staff regarding records management policies, practices and procedures. The Records and Information Management Coordinator is also responsible for coordinating Freedom of Information requests (FOI) in compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) as well as other aspects concerning access and privacy. Other duties include general administrative tasks and providing support to the Clerk for election matters.
Qualifications
- Post-secondary degree or diploma in Records and/or Information Management, Library Science or a closely related field.
- Minimum 2-4 years related experience in records management, preferably in a municipal government or other government environment.
- Certified Records Manager designation an asset.
- Knowledge of records management principles, procedures, best practices and record keeping requirements as well as other statutory and legal requirements regarding records management.
- Experience with records analysis, retention scheduling, file classification structures and naming conventions.
- Ability to analyze record keeping systems, security and access controls and facilities; identify issues and areas for improvement and recommend policy changes, systems and equipment to address them.
- Experience working with information technology applications and systems including records management and electronic document management systems, enterprise applications (e.g., MS Office), and unstructured data sources (e.g., SharePoint and team shared drives).
- Well-versed in current trends in information technology pertaining to security, retention and destruction of various forms of physical and electronic records.
- Skill in reading, understanding, interpreting and applying legislation, regulations and standards.
- Demonstrated analytical and creative problem-solving skills to develop new and improved methods.
- Ability to exercise independent judgment and make decisions with minimal direction and guidance.
- Superior interpersonal skills including the ability to work effectively in a team environment and with all levels of staff as well as council, gain respect and confidence, negotiate effectively, build consensus and cooperate toward achieving mutual goals.
- Ability to communicate clearly and concisely, both orally and in writing.
- Experience with developing and delivering training to staff and making presentations to senior management.
- Ability to plan, organize, set priorities, accomplish tasks and meet deadlines with strong attention to detail and minimal supervision.
- Demonstrated ability to exercise significant discretion and sensitivity involving regular access to personal and confidential data/information.
- Ability to lift, carry or transport file boxes weighing up to 40 lbs.
- Class G Driver license in good standing and a reliable vehicle to use for Township business when required.
- Knowledge of TOMRMS file management system is an asset.
- Experience and knowledge of Municipal Freedom of Information and Protection of Privacy Act is an asset.
- Experience and knowledge of Electronic Document Management systems is an asset.
- Familiarity with archival practices is an asset
.
Records and Information Management Coordinator
About the role
Company Description
The Township of Wilmot is a vibrant, welcoming countryside community with a rich history rooted in agriculture. Nestled along the banks of the Nith River, and home to over 24,000 people, Wilmot is a small municipality in the Region of Waterloo, Ontario, Canada.
Role Description
Reporting to the Supervisor of Legislative Services / Deputy Clerk, this role is responsible for assisting with the development, implementation, and maintenance of the Township’s Corporate Records and Information Management Program (CRIMP) for all electronic and paper records. This position also provides records and information management consultation, education/training, advice and guidance to Township staff regarding records management policies, practices and procedures. The Records and Information Management Coordinator is also responsible for coordinating Freedom of Information requests (FOI) in compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) as well as other aspects concerning access and privacy. Other duties include general administrative tasks and providing support to the Clerk for election matters.
Qualifications
- Post-secondary degree or diploma in Records and/or Information Management, Library Science or a closely related field.
- Minimum 2-4 years related experience in records management, preferably in a municipal government or other government environment.
- Certified Records Manager designation an asset.
- Knowledge of records management principles, procedures, best practices and record keeping requirements as well as other statutory and legal requirements regarding records management.
- Experience with records analysis, retention scheduling, file classification structures and naming conventions.
- Ability to analyze record keeping systems, security and access controls and facilities; identify issues and areas for improvement and recommend policy changes, systems and equipment to address them.
- Experience working with information technology applications and systems including records management and electronic document management systems, enterprise applications (e.g., MS Office), and unstructured data sources (e.g., SharePoint and team shared drives).
- Well-versed in current trends in information technology pertaining to security, retention and destruction of various forms of physical and electronic records.
- Skill in reading, understanding, interpreting and applying legislation, regulations and standards.
- Demonstrated analytical and creative problem-solving skills to develop new and improved methods.
- Ability to exercise independent judgment and make decisions with minimal direction and guidance.
- Superior interpersonal skills including the ability to work effectively in a team environment and with all levels of staff as well as council, gain respect and confidence, negotiate effectively, build consensus and cooperate toward achieving mutual goals.
- Ability to communicate clearly and concisely, both orally and in writing.
- Experience with developing and delivering training to staff and making presentations to senior management.
- Ability to plan, organize, set priorities, accomplish tasks and meet deadlines with strong attention to detail and minimal supervision.
- Demonstrated ability to exercise significant discretion and sensitivity involving regular access to personal and confidential data/information.
- Ability to lift, carry or transport file boxes weighing up to 40 lbs.
- Class G Driver license in good standing and a reliable vehicle to use for Township business when required.
- Knowledge of TOMRMS file management system is an asset.
- Experience and knowledge of Municipal Freedom of Information and Protection of Privacy Act is an asset.
- Experience and knowledge of Electronic Document Management systems is an asset.
- Familiarity with archival practices is an asset
.