Posting: Admin 4 – School Admin Assistant

Location: Father Mercredi

Hours/Week: 35 Hours per week

Start Date: August 13 th , 2025 or ASAP after this date

Closing Date: July 14 th , 2025

Job Posting ID: ADMIN4FM-07042025

The Fort McMurray Catholic Schools requires a full-time Administrative Assistant for Father Mercredi High School.

QUALIFICATIONS

• Office Administration Diploma, from a recognized post-secondary program

• At least 3 years of recent experience in reception/office administration role

• Other equivalent combinations of directly related post-secondary education and directly related experience may be considered

• Proficient in the use of Microsoft Office applications, including Word and Excel

• Proficient in the G-Suite of products including Gmail, Sheets and Docs

• Strong verbal and written communication skills

• Able to work in fast paced, constant changing environment with multiple priorities

• Able to deal with sensitive and discretionary matters and maintain strict confidentiality

• Strong customer service orientation that demonstrates professionalism, tact, courtesy and diplomacy skills

• Strong data entry/keyboarding skills with an emphasis on accuracy

• Able to successfully build productive relationships with students, staff, parents and other internal and external clients

RESPONSIBILITIES AND DUTIES INCLUDE

• Front line reception and effective communication; Answer phones, direct calls, take messages and answer inquiries

• Receive and direct visitors, parents and students

• May receive and register substitute teachers or other substitute staff

• Process incoming and outgoing mail, print materials etc. and distribute

• Maintain office supplies

• Assist in creating work orders for maintenance repairs/deficiencies

• Assist in maintaining and managing student records by processing registration of new students, transfers and changes, tracking attendance and maintaining Student CUM Files and Student Information System (SIS)

• Collecting information and providing reports on attendance, marks, grades, class and school lists as required

• Assist in administering transportation

• Verify bus routes and assign students to school bus with District Coordinator

• Collect fees and issue bus passes; answer queries from parents and students on transportation system

• Receive, record and process transactions and receipts, including Efunds

• Prepare and process bank deposits and communicate summaries

• Place orders, purchase and receive goods and services, including distribution

• Assist in planning and organizing school activities

• Other duties as assigned by Principal or School Administrative Coordinator

This position is open to male and female applicants and is subject to transfer. The successful candidate will be required to provide a criminal check. FMCSD may contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet and MS Office.

Only those applications submitted and received by 4:00pm on the closing date will be considered for this position. We thank all applicants for their interest.

Please submit resumes to with the job reference number in the subject line.