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Position Summary:
Under the direction of the immediate supervisor, the incumbent will provide comprehensive administrative and operational support to CRCF, including financial tracking, event coordination, research grant assistance, and communications support.

Major Duties and Responsibilities:

• Track CRCF membership & documentation
• Gather information and assist with annual report production
• Process expense reports, create and track budgets, assist with research grant administration where needed
• Follow-up on financial transaction issues and ensure that the Senior Office Coordinator is kept up-to-date on these issues.
• Assist with reconciliation of financial statements
• Provide assistance to the Senior Office Coordinator and Researchers with the preparation of approval forms
• Maintain CRCF calendar & Room Bookings
• Coordinate research seminars and schedules board meetings & AGM
• Maintain information accuracy of CRCF Website and coordinate with Digital Communication Associate as needed
• Maintain information accuracy of CRCF Facebook page and coordinate with Digital Communication Associate for updates
• Assist with RA recruitments and initiates job requisitions in Workday
• Maintain Listserv – adding new members & forwarding documentation
• Act as resource person concerning the use of software, shared network space (S: drive), permissions, organization
• Liaise with computer resource person as required to organize technical resources and space organization
• Ensure the purchasing of computers
• Ensure physical space allocation and maintenance
• Coordinate CRCF hardware and software – loaner laptops, hardware problems
• Assist with coordination and special events

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Strong organizational and time management abilities. Excellent written and verbal communication skills with both internal and external stakeholders. Familiarity with Workday. Experience managing calendars, bookings, and scheduling meetings/events. Ability to coordinate annual reports and collect supporting data. Experience processing expense reports and reconciling financial statements. Knowledge of budget tracking and basic accounting principles. Experience assisting with research grant administration an asset.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (fluent) on a scale of 0-4*.*

For a definition of our language proficiency levels, please click

here

.

Minimum Education and Experience:

DEP - Documentation and Communications 2 Years Related Experience /

Hourly Salary:

(MUNACA Level D) $26.18 - $32.46

Hours per Week:

17 (Part time)

Supervisor:

Senior Office Coordinator

Position End Date (If applicable):

2026-07-24

Deadline to Apply:

2025-07-22

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,

accessibilityrequest.hr@mcgill.ca

.